St. George Arts Commission RAP Tax Grant Application

Instructions
The City of St. George has designated a portion of the sales and use tax to fund Recreational, Arts and Parks (the “RAP Tax”) for support of facilities and cultural activities. The St. George Arts Commission oversees the process of receiving applications for funding and making recommendations to the City Council for approval of disbursements from these funds. The City will make the final determination in how and when the funds will be distributed.
Please note: This is a competitive grant process. The citizens of Washington County and its various cities have generously voted to allow their tax dollars to fund art, cultural activities,programs and organizations in our community. This is a gift and a responsibility for each successful applicant.
Grantees must be a non-profit organization operating inside of St. George, UT.
Items of Note:
  • All 501(c)(3) organizations must be registered with the State of Utah.
  • If your organization name does not match your 501(c)(3) letter, you must provide an explanation in letter form, signed by a corporate officer and attach any necessary documentation.
  • If you do not have a computer, you may complete the application with computers at the library.
  • RAP funds should not be the sole source of funding received by applicant organizations. Priority consideration will be given to organizations that can solicit and receive matching funds (cash or in-kind). Priority consideration will also be given to organizations that can demonstrate a strong connection to the City of St. George, have a substantial track record and show a stable history.
  • It is expected that organizations will also seek funding or grants from other agencies or sources (such as the Utah Division of Arts and Museums, foundations, corporation, businesses, individuals, etc.).
  • Clarity and brevity in answers is strongly encouraged.
Taking the time to prepare an exemplary and complete application helps to demonstrate your ability to carry out proposed plans.
RAP Will Not Fund
  • Accumulated deficits or debt retirement
  • Public schools and/or school programs or hiring of temporary or permanent staff in any school or school system
  • Lobbying Expenses
  • Scholarships, purchase awards or cash prizes
  • Magazines or newspapers
  • Broadcast network or cable communications systems
  • Performances, events and activities that take place outside of the City of St. George
  • Activities intended primarily for fundraising
  • Recreational, rehabilitative or therapeutic programs
  • Social Service Programs
  • Fireworks
  • Sister-city programs
  • Rodeos
  • Non-cultural celebratory activities
  • Activities that are primarily religious in purpose
  • Cash reserves
  • Cultural Organization does not include (a) any agency of the state; (b) any political subdivision of the state; and (c) any educational institution whose annual revenues are directly derived more than 50% from state funds.
Compliance with Laws
Each recipient will comply with all federal, state and local laws, rules and regulations that govern and apply to its operations and in particular those laws created to protect the rights of individuals including, but not limited to, those laws requiring access for persons with disabilities as well as the laws governing non- discrimination against all protected.
Time Constraints
This application covers the period from July 1 of the current year to June 30 of the following year. The project or operations you are requesting RAP funding for needs to take place during a 12-month period within this time frame.
Applications, guidelines, and budget templates can be found at SGCity.org/ArtsCommission
Please read all questions before beginning your application. You can download a PDF version of the application on the website, but you must submit your responses on this form.
If you have any trouble, please contact us at ArtAdmin@sgcity.org
or attend our Grant Workshops on February 24th at the Electric Theater Center: 68 E Tabernacle St. St. George, UT 84770. Times will be announced on our website www.sgcity.org/artcommission

February 1 - Applications Open
February 23 - Workshops
March 15 - Applications Due
May - Arts Commission Deliberation and Voting
June 16 - City Council Vote to Approve Funding
June 30 - Previous Year Report Forms Due
July 1 - Award Letters Sent
July 15 - Deadlines to Return Award Paperwork
Fields with an are required.
General Information
This section is unscored.
If the name of your organization is different from the name on your 501(c)(3) letter, you must submit a letter of explanation. Wanting to use a different name is not a valid reason for the names to be different.

However, there are 4 acceptable reasons for why a different name may be used:
  1. You are an affiliate of a larger organization. For example the The Saltaires Chorus is an affiliate of the Society for the Preservation and Encouragement of Barbershop Quartet Singing America. In this case submit a letter from your parent organization stating you have the ability to use this IRS letter and sign contracts.
  2. You are a program of a university.
  3. You have legally changed your business name. Show documentation that supports this change.
  4. You are using a valid 501(c)3 as a pass through agency as you await your own designation.
Person Authorized to Sign
  1. this person is an officer of the corporation
  2. the board has given authority for this person to contract
  3. this person has the authority under the groups governing documents
  4. this person has been delegated the authority by local ordinance (if you are under a municipality).
Budgets
This section is unscored but gives the St. George Arts Commission insight to how your organization is being fiscally responsible. Please use the budget templates found on the website: sgcity.org/artscommission to complete this section. For ease of use, these are similar to the budgets used by state granting programs.
The SGAC will determine the amount given based on a variety of criteria. Some of which include the overall score of your application, your organization’s qualifying expenditures, and the amount of in-kind contributions.

If your organization has a General Operating Budget of over $10,000, you may only request up to 15% of your General Operating Budget.

If your organization has a General Operating Budget of under $10,000, you may only request up to 30% of your General Operating Budget.

If you are requesting specific project funds that outwiegh your normal budget expenditures, you may request the full cost of the project.
Project Application Questions
Scored Section
Your answers to each of the following questions will be scored by individual members of the St. George Arts Commission. For your convenience, we have included with each question a brief description of what we are looking for in your answers and how we will weigh each of the questions. A question can be worth either 5, 11, or 15 points based on importance to your application. The total score based off questions is 52 points. In addition, each Commission member will be able to give your application an "overall score" worth an additional 11 points.
Briefly describe the project your organization is planning.
Is this a one time event or an annual event?
What are the logistics of this event or project?
How do you envision the event/project?
This is a brief description, because we ask the nitty gritty questions later on. Project description must include a plan for complimentary ticket distribution for special audiences. This can be satisfied in one of three ways:
  1. The grantee will provide tickets to the St. George Arts Commission for distribution to special audiences or general public. Tickets must be at the Community Arts office 30 days prior to the event. These tickets will be a cross section of seats available.
  2. Tickets will be provided to the public, and/or special audience by the grantee organization. Documentation will be required on the evaluation form indicating event date, number of tickets and to whom distributed for verification purposes.
  3. A free performance for the general public will be scheduled and announced. The St. George Arts Commission will be notified of this 30 days in advance. Press releases or other suitable documentation of the free performance will accompany the evaluation form.
Mission Statements help to keep organizations focused on their purpose for existence and give direction to its members and the community. Why has your organization decided to do this project? What impact will this project have on the community and your organization? How are you fulfilling your mission statement with this project?
Why is this project something your organization has decided to do?
What is the need?
Everything you do should serve your mission. Is there a particular impetus for this project?
Sell us on this project!
Is there a reason your target audience is set this way? Is your organization being accessible and equitable? Are you reaching out to outlier communities to make sure everyone has access to the arts? If not, is there a good reason why? Number served matters less to us than WHO you are serving or trying to serve.
Mission: To foster, encourage, and promote the arts in the City of St. George for the purpose of enriching and improving the lives of its residents and visitors. This will be accomplished through the creation, advocacy, and facilitation of arts programming. (11 points)
Our mission is to foster the arts. Does this project foster the arts? Does this project enrich lives? This is your space to talk up your quality of work and the importance of your art!
Not every project will involve others. We get that. But when possible, we like for the organizations to band together, pool resources, and work towards a common goal. If another organization is already doing the work or has the resources for something your organization would like to implement, make sure you are involving them! It fosters community and stops us from re-inventing wheels.
What are your goals and how will you achieve them? Evaluating the success of the project and how to make it better should be on the report form after the project.
We want specific metrics!
What are your SMART goals to achieve those metrics?
(https://www.mindtools.com/pages/article/smart-goals.htm)
We want to know what we can expect on your report and we want to know how we can work with you to evaluate whether this project was a success and how we can help make it more successful in the future.
We also want to make sure you’re not doing projects just to do them. They should have a goal and the goal should be to serve the mission. It all goes back to the mission. Always.
General Operating Expenses Application
Scored Section
Your answers to each of the following questions will be scored by individual members of the St. George Arts Commission. For your convenience, we have included with each question a brief description of what we are looking for in your answers and how we will weigh each of the questions. A question can be worth either 5, 11, or 15 points based on importance to your application. The total score based off questions is 52 points. In addition, each Commission member will be able to give your application an "overall score" worth an additional 11 points.
Amount Requested
The SGAC will determine the amount given based on a variety of criteria. Some of which include the overall score of your application, your organization’s qualifying expenditures, and the amount of in-kind contributions.
If your organization has a General Operating Budget of over $10,000, you may only request up to 15% of your General Operating Budget.
If your organization has a General Operating Budget of under $10,000, you may only request up to 30% of your General Operating Budget.
If you are requesting specific project funds that outwiegh your normal budget expenditures, you may request the full cost of the project.
Relevant details may include, but are not limited to:
Why your organization was founded
Your organization’s size
Your organization's purpose
Your organization's community impact
Demographics served. Include information about any efforts to deepen or increase the participation and inclusion of underrepresented individuals within your organization and in the broader arts field. Be as specific as possible when describing the communities you plan to engage, and clearly explain how you plan to reach these communities.
Why is what you do important and how are you impacting the world around you?
Mission Statements help to keep organizations focused on their purpose for existence and give direction to its members and the community.
Tell us about your programming, operations and goals and how they relate to your Mission.
What are you doing to actively achieve goals based on your mission?
What are some of those goals?
How will the funds you receive from this grant help you achieve these goals?
How does your organization foster, encourage, and promote the Arts in St George. Our mission is to foster the arts. This is your space to talk up your quality of work and the importance of your art!
Your organization must provide a plan for complimentary ticket distribution for special audiences in this section. This can be satisfied in one of three ways:
  1. The grantee will provide tickets to the St. George Arts Commission for distribution to special audiences or general public. Tickets must be at the Community Arts office 30 days prior to the event. These tickets will be a cross section of seats available.
  2. Tickets will be provided to the public, and/or special audience by the grantee organization. Documentation will be required on the evaluation form indicating event date, number of tickets and to whom distributed for verification purposes.
  3. A free performance for the general public will be scheduled and announced. The St. George Arts Commission will be notified of this 30 days in advance. Press releases or other suitable documentation of the free performance will accompany the evaluation form.
This is not a trick question. We want to see how self-sustaining your organization is and how this grant will help you to continue to reach your goals and keep operating.
We are encouraging you to find other funding sources in addition to the SGAC grant.

Some organizations are small in size and budget and may not need much funding.
However, this granting program is never 100% guaranteed and may go away one day in the future.
How is your organization working to operate without this grant?
Are you being fiscally responsible?
The last couple of years have been challenging for everyone. How has your organization dealt with the challenges they have faced?
How can the SGAC be of help to your organization?

Brag about your management skills!
Legal Assurances and Signatures
Please read through each of these assurance and make sure your organization can uphold each item. If you have questions or concerns, please reach out to us at artadmin@sgcity.org
Legal Assurances
In the event a grant is awarded as a result of this application, the following terms and conditions shall be complied with as signified by the applicants’ signatures. This application shall become part of the legally binding agreement between the applicant and the City of St. George.
  1. The grant cannot be assigned to a different project or transferred without prior written approval of the St. George Arts Commission.
  2. The grantee shall submit to the St. George Arts Commission the dates, times and locations of projects for possible on-site review by the St. George Arts Commission. The grantee is requested to provide free admission to projects/events for reviewers.
  3. The grantee agrees to keep careful attendance and participation records of the project herein.
  4. The financial accounts shall be subject to audit by appropriate agencies of the City of St. George. The grantee will be responsible for the safekeeping and identification of records maintained to account for funds awarded herein. Said records must be kept in the grantee’s files for a period of three years after completion of the project and submission of the final expenditure report.
  5. Credit must be given the City of St. George and the St. George Arts Commission in brochures, news releases, programs, publications, and other printed materials with the following credit line: “This project is supported by the St. George Arts Commission, with funding from the City of St. George. Grantees must use City of St. George and St. George Arts Commission logos in printed materials and publicity. When no printed information is used, verbal credit shall be given prior to each performance or presentation.
  6. Your organization must provide complimentary ticket distribution for special audiences. This can be satisfied in one of three ways:
    1. The grantee will provide tickets to the St. George Arts Commission for distribution to special audiences or general public. Tickets must be at the Community Arts office 30 days prior to the event. These tickets will be a cross section of seats available.
    2. Tickets will be provided to the public, and/or special audience by the grantee organization. Documentation will be required on the evaluation form indicating event date, number of tickets and to whom distributed for verification purposes.
    3. A free performance for the general public will be scheduled and announced. The St. George Arts Commission will be notified of this 30 days in advance. Press releases or other suitable documentation of the free performance will accompany the evaluation form.
  7. The grantee agrees to indemnify and hold harmless the City of St. George, the St. George Arts Commission, Mayor, City Council, agents, staff and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of City of St. George Monies.
  8. The filing of the application has been authorized by the governing body of the applicant, and the undersigned representatives have been authorized to file this application for and on behalf of said application, and otherwise to act as the authorized representatives in connection with this application.
  9. The grant award is contingent upon the availability of funds as authorized by the St. George City Council.
Signatures