City Council Minutes

Thursday, September 8,2011



ST. GEORGE CITY COUNCIL MINUTES
REGULAR MEETING
SEPTEMBER 8, 2011, 4:00 P.M.
ADMINISTRATION CONFERENCE ROOM

PRESENT:
Mayor Daniel McArthur
Councilmember Ben Nickle
Councilmember Gail Bunker
Councilmember Jon Pike
Councilmember Gil Almquist
Councilmember Gloria Shakespeare
City Attorney Gary Esplin
City Attorney Shawn Guzman
City Recorder Gay Cragun

OPENING:
Mayor McArthur called the meeting to order and welcomed all in attendance. The pledge of allegiance to the flag was led by Gay Cragun and the invocation was offered by Pres. Ray Richards.

Councilmember Shakespeare arrived.

PRESENTATION FROM UDOT REGARDING THE BLUFF STREET CORRIDOR:
Daryl Friant, UDOT project manager, advised that UDOT is meeting with stakeholders for their feedback. He presented a power point presentation entitled Environmental Assessment, Bluff Street - Blvd. to Red Hills Parkway, covering the following topics: purpose of the project, screening criteria and costs, mainline alternatives, preferred alternative - Bluff and St. George Blvd, 12300 South thru-turn video, preferred alternative - Bluff and Sunset Blvd, and issues.

Nathan Lee, UDOT Regional Director, commented that there will be impacts, but to get specific would be premature. The two intersections need to occur first.

Public Works Director Larry Bulloch advised that bids were opened for the Red Hills Parkway project, and JP Excavation was the apparent low bidder, below the engineers estimate.

AWARD OF BID:
Consider award of bid for construction of road improvements on Dixie Drive.
Project Engineer Cameron Cutler distributed maps showing proposed improvements on Dixie Drive. The road improvements have been separated from the Mathis Drive bridge for the purpose of bidding, and this bid does not include the bridge.

City Manager Gary Esplin commented that Dixie Drive was built through SIDs 79-2 and 80-1 in the early 80's. Medians are planned, but there is clay in the area and the City Council should be made aware of the various design alternatives and costs and decide if they want to proceed with the medians and other additional work. Structurally there has not been much change in the road, but after the problems with

Black Ridge Drive, staff would prefer to err on the side of caution to make sure the road is done properly the first time and will not have to be repaired.



St. George City Council Minutes
September 8, 2011
Page Two

Mr. Cutler then reviewed the various bid schedules. From Tonaquint Park to the Tonaquint Center the road will be widened but no curb and gutter will be installed because this area is in the County and not the City. There will be a 3' shoulder for a bike route.

Mayor McArthur requested that the pavement be stenciled for a bike lane.

Councilmember Bunker inquired why raised medians were recommended.

City Manager Gary Esplin replied they are planned for traffic calming and aesthetic purposes. He commented the budget for the entire project, including the bridge, is $2.8 million.

Public Works Director Larry Bulloch explained that there is opportunity to excavate the bad clay areas, and he would like the contractor to do this extra work at the bid price.

City Manager Gary Esplin advised that after the cost of this project and the additional work, there will be somewhere between $600,000 and $700,000 left for the bridge. He inquired of the Mayor and City Council if they wanted to remove something from this project so that there would be more funding for the bridge.

The consensus was not to remove anything from this project. Mayor McArthur suggested that the needed funding for the bridge be taken from the Capital Projects fund.

City Manager then clarified that this project will include the base bid and geo grid, an extra $110,000 for an overlay in two years, plus any extra required for excavation of the bad clay areas. Staff will come to the City Council with a change order.

MOTION: A motion was made by Councilmember Almquist to award the bid as clarified by the City Manager to Sunroc as the low bidder.
SECOND: The motion was seconded by Councilmember Bunker.
VOTE: Mayor McArthur called for a vote, as follows:

Councilmember Pike - aye
Councilmember Almquist - aye
Councilmember Bunker - aye
Councilmember Shakespeare - aye
Councilmember Nickle - aye

The vote was unanimous and the motion carried.

Public Works Director Larry Bulloch advised that the project will begin in a few weeks and be completed by Christmas. There will always be two lanes of asphalt open for travel during the project.

Mr. Cutler clarified that the total budgeted for the project is $1,828,778.19.



St. George City Council Minutes
September 8, 2011
Page Three

DISCUSSION REGARDING THE CITYS POLICY ON UTILITY BILLING:
City Treasurer Tiffany LaJoice distributed red-lined copies of the current policy to outline the suggested changes. A rate increase is proposed for after-hours connection and a $10 fee is proposed if a shut-off notice is mailed.

City Manager Gary Esplin commented that the City only mails final shut-off notices to those who fail to contact the Utility Department to make payment arrangements after the first two notices.

Tiffany LaJoice advised that there is a proposed change to the charge for yard lights
and a fee increase for pad-mounted switchgear.

Energy Services Director Phil Solomon explained that switchboxes are where electrical services is taken off underground, and originally whoever was the first in the area would pay for the entire switch which is $12,000. Several years ago the City changed its policy and came up with a way of charging for only one fuse bay, rather than the first to develop paying for the entire thing. The Citys cost has gone up over the years and it is recommended that this cost be recouped.

Tiffany LaJoice advised that an increase is proposed for service above a 400 amp ct meter, charging up front for a trench inspection, an increase for equipment rental, and a correction in the rental rate for fire hydrants. It is recommended that inspection fees be required to be paid up front as part of the building permit, and an estimate of repairs be paid up front, with the actual invoice amount refunded or billed for the difference.

City Manager Gary Esplin advised there was discussion about shortening shut-off times, but he is not ready to recommend that to the Mayor and City Council. The City is very liberal in accommodating payment arrangements, and as long as the City maintains its low percentage of uncollectables, no change in this policy is recommended.

Councilmember Almquist inquired about future rate increases.

City Manager Gary Esplin replied that this will be part of the budget discussion in March and April, 2012. He advised that these recommended changes will be put on an upcoming agenda for adoption.

ADJOURN TO CLOSED SESSION:
MOTION: A motion was made by Councilmember Almquist to adjourn to a closed session to discuss a land sale.
SECOND: The motion was seconded by Councilmember Shakespeare.
VOTE: Mayor McArthur called for a roll call vote, as follows:

Councilmember Pike - aye
Councilmember Almquist - aye
Councilmember Bunker - aye
Councilmember Shakespeare - aye
Councilmember Nickle - aye


St. George City Council Minutes
September 8, 2011
Page Four

The vote was unanimous and the motion carried.

RECONVENE:
MOTION: A motion to reconvene was made by Councilmember Pike.
SECOND: The motion was seconded by Councilmember Almquist.
VOTE: Mayor McArthur called for a vote, as follows:

Councilmember Pike - aye
Councilmember Almquist - aye
Councilmember Bunker - aye
Councilmember Shakespeare - aye
Councilmember Nickle - aye

The vote was unanimous and the motion carried.

ADJOURN:
MOTION: A motion was made by Councilmember Pike to adjourn.
SECOND: The motion was seconded by Councilmember Almquist.
VOTE: Mayor McArthur called for a vote, as follows:

Councilmember Pike - aye
Councilmember Almquist - aye
Councilmember Bunker - aye
Councilmember Shakespeare - aye
Councilmember Nickle - aye

The vote was unanimous and the motion carried.


__________________________________
Gay Cragun, City Recorder