City Council Minutes

Thursday, January 14,2010



ST. GEORGE CITY COUNCIL MINUTES
REGULAR MEETING
JANUARY 14, 2010, 4:00 P.M.
ADMINISTRATION CONFERENCE ROOM

PRESENT:
Mayor Daniel McArthur
Councilmember Gil Almquist
Councilmember Gloria Shakespeare
Councilmember Gail Bunker
Councilmember Jon Pike
Councilmember Ben Nickle
City Manager Gary Esplin
City Attorney Shawn Guzman
City Recorder Gay Cragun

OPENING:
Mayor McArthur called the meeting to order and welcomed all in attendance. The pledge of allegiance was led by Jon Pike and the invocation was offered by Sheila Smith of the Christian Science Society.

AGREEMENT:
Consider approval of a betterment agreement with the Utah Department of Transportation for Phase I of the Southgate Golf Course project.

City Manager Gary Esplin explained that the Southgate Golf Course has to be modified in order to allow the new Southgate interchange to be constructed. Four new golf holes will need to be built to the west of the current golf course and the holes will have to be seeded by May 31 to be ready for play by this October. Nine holes will have to be closed from May to the end of September for renovation work. All of this will be done with UDOT funds. The City is not contributing anything other than staff time to design the course and review the plans. UDOT is paying the City to handle construction of the project in the amount of $1,049,582.14. UDOT will give half of this amount to the City upon signing the agreement with another 25% on March 1 and another 25% on April 1. The City will use the funds to pay the bills for construction of the course. He recommended approval of the agreement subject to legal review. He stated he did not anticipate expenditure of any City funds for this project. He advised that the bid will have to be let so when the City closes nine holes of the course on May 1 construction can begin so the season which begins October 1 wont be missed. All 18 holes will have to be open by then.

MOTION: A motion was made by Councilmember Shakespeare to approve the agreement subject to legal review.
SECOND: The motion was seconded by Councilmember Pike.
VOTE: Mayor McArthur called for a vote, as follows:

Councilmember Shakespeare - aye
Councilmember Pike - aye
Councilmember Almquist - aye
Councilmember Bunker - aye
Councilmember Nickle - aye

The vote was unanimous and the motion carried.
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January 14, 2010
Page Two

AWARD OF BID:
Consider award of bid for construction and related items for Phase I of the Southgate Golf Course project.

City Manager Gary Esplin advised the City went out to bid for reconstruction and remodeling of holes two through five. The project is self-contained into the gravely area along the river over to Indian Hills where the homes sit. Ten bids were received. The low bid was submitted by JP Excavation at $1,008,758.14. The high bid was $1,732,547.32. The average bid overall was $1,302,598. The second low bid was submitted by Desert Hills at $1,064,326.19 and the third low bid was submitted by Wadsworth at $1,164,469.88. The bid also called for two alternates - a PVC liner for the lake and sodding of the entire fairway and tees. Both low bidders are local.

Rick Rosenberg stated the short timeline is a concern and experienced people are needed to build the course. A qualification questionnaire was completed by bidders.

City Manger Gary Esplin commented it is critical to have an experienced shaper - someone who shapes the greens and different elevations within the course. Staff was concerned that whoever was selected could provide a qualified shaper.

Mr. Rosenberg advised that the two low bidders were asked to provide additional resumes for their shapers and their references were checked. After completion of this process, it was agreed that JP Excavation had qualified people to complete the work. This is the recommendation.

City Manager Gary Esplin advised that a fence will have to be placed along Indian Hills Drive paralleling the road.

Bret John introduced Steve with Wadsworth Golf, the third low bidder. He stated after the bids were opened there was a lot of discussion and discrepancies about who was going to do the shaping. He stated they wanted to see how things worked out and what was resolved. He advised that Wadsworth has built a lot of golf courses.

Councilmember Almquist inquired if the lake tied into the reuse system.

Mr. Rosenberg replied that four different sources of water will be used.

City Manager Gary Esplin displayed the golf course site plan and explained the changes to be made. He advised the City has applied for an enhancement grant for a trail through the project.

Councilmember Almquist inquired why staff feels JP Excavating can deal with all the slopes and grading better than the next bidder.

Mr. Rosenberg replied that one of JPs subcontractors, Cordova, has significant golf course experience and has done a golf course in Mesquite and also the Sand Hollow Golf Course. Their references have been verified and Jerome Jones has experience with them.



St. George City Council Minutes
January 14, 2010
Page Three

City Manager Gary Esplin advised that JP Excavating and all their subcontractors will have to certify their payrolls through e-verify before any payments are made, just like any contract with the City.

MOTION: A motion was made by Councilmember Bunker to award the bid to JP Excavation in the amount of $1,008,758.14.
SECOND: The motion was seconded by Councilmember Shakespeare.

Mayor McArthur inquired if the alternates were included in the award.

Rick Rosenberg replied that they were not.

City Manager Gary Esplin commented that they would only be included if the state agreed to give the City the funding for them.

Councilmember Almquist inquired if the bid included any tree spading or removal from the existing golf course.

Mr. Rosenberg replied that some trees are being relocated, but none of the existing trees on the south will be relocated to the north.

VOTE: Mayor McArthur called for a vote, as follows:

Councilmember Bunker - aye
Councilmember Shakespeare - aye
Councilmember Almquist - aye
Councilmember Nickle - aye
Councilmember Pike - aye

The vote was unanimous and the motion carried.

PRESENTATION FROM DESERET GENERATION AND TRANSMISSION ON CAP AND TRADE LEGISLATION:
Kimball Rasmussen, President, introduced Mike Brown, President of Dixie REA and a boardmember of Deseret G&T. Mr. Rasmussen advised that Deseret G&T provides half of the Citys power and its contract with St. George provides for a pass-through of externally imposed costs such as cap and trade. He presented a power point presentation entitled A Rational Look at Climante Change Policy and Green Jobs covering IPCC assessment report, United Nations IPCC, 21st centure trend, CO in the atmosphere, IPCC simplg climate model temperature response, U.S. electric CO2 contribution, how cap and trade works, industry out-migration trends, unintended consequences of climate legislation, direct costs of cap and trade tax, Utah energy price impacts, and a summary.

REPORT FROM THE POLICE DEPARTMENT:
Police Chief Marlon Stratton updated the Mayor and City Council on his department, advising that 2009 crime statistics were down as follows: Part One crimes were down 23% and Part Two crimes were down 20%. Calls for service are also down. The department has 103 officers and five divisions. He reviewed the functions of the


St. George City Council Minutes
January 14, 2010
Page Four

Patrol and Investigation Divisions, School Resource Officers, Bike Officers, Drug Task Force and Gang Task Force.

REPORT FROM THE FIRE DEPARTMENT:
Fire Chief Robert Stoker reviewed response times and types of calls. He advised the department has 22 full time firefighters, one full time secretary, 57 volunteer firefighters and 13 new recruits in the academy. All training is done in-house. There are 23 certified trainers in-house. He reviewed the boards and organizations on which members of the department sit. Station 8 in the Sun River area is ready to be bid the first of February. He advised he applied for a grant for nine new firefighters. His department has a total of 434 state certifications. It costs $3,900 to equip one firefighter.

MISCELLANEOUS DISCUSSIONS:
Mayor McArthur advised he met with veterans today who would like to put up the traveling Vietnam veterans wall for four days in the Town Square on October 20-25. Staff will check to see what other activities are scheduled in the area at the same time so that they do not detract from the somber spirit of the wall.

Mayor McArthur advised he recently met with an artist who would like to sell the City artwork for the Replacement Airport terminal at a cost of over $100,000. After discussion, it was decided the Public Arts Committee would review all such requests and the City would obtain the assistance of a qualified decorator to advise on the purchase of and coordinate placement of all artwork in the terminal building.

Councilmember Shakespeare advised that members of the Shooting Park would like a financial contribution from the City. A tour of the facility will be scheduled.

Councilmember Shakespeare advised that an Eagle Scout candidate would like to install flag poles at the Replacement Airport. She was advised to have the Scout contact Marc Mortensen.

ADJOURN TO EXECUTIVE SESSION:
MOTION: A motion was made by Councilmember Pike to adjourn to an executive session to discuss litigation.
SECOND: The motion was seconded by Councilmember Almquist.
VOTE: Mayor McArthur called for a roll call vote, as follows:

Councilmember Pike - aye
Councilmember Almquist - aye
Councilmember Bunker - aye
Councilmember Nickle - aye
Councilmember Shakespeare - aye

The vote was unanimous and the motion carried.

RECONVENE:
MOTION: A motion was made by Councilmember Almquist to reconvene regular session.
SECOND: The motion was seconded by Councilmember Bunker.

St. George City Council Minutes
January 14, 2010
Page Five

VOTE: Mayor McArthur called for a vote, as follows:

Councilmember Almquist - aye
Councilmember Bunker - aye
Councilmember Shakespeare - aye
Councilmember Nickle - aye
Councilmember Pike - aye

The vote was unanimous and the motion carried.

ADJOURN:
MOTION: A motion to adjourn was made by Councilmember Pike.
SECOND: The motion was seconded by Councilmember Nickle.
VOTE: Mayor McArthur called for a vote, as follows:

Councilmember Pike - aye
Councilmember Nickle - aye
Councilmember Shakespeare - aye
Councilmember Bunker - aye
Councilmember Almquist - aye

The vote was unanimous and the motion carried. The meeting adjourned at 6:45 p.m.




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Gay Cragun, City Recorder