City Council Minutes

Thursday, May 15,2008



ST. GEORGE CITY COUNCIL MINUTES
MAY 15, 2008, 4:00 P.M.
CITY COUNCIL CHAMBERS
REGULAR MEETING

PRESENT:
Mayor Daniel McArthur
Council Member Gail Bunker
Council Member Gloria Shakespeare
Council Member Jon Pike
Council Member Suzanne Allen
City Attorney Shawn Guzman
Budget and Financial Planning Manager Deanna Brklacich
City Recorder Gay Cragun

EXCUSED:
Council Member Gil Almquist
City Manager Gary Esplin

OPENING:
Mayor McArthur called the meeting to order and welcomed all in attendance. The pledge of allegiance was led by Council Member Shakespeare and the invocation was offered by Pastor Bernie Larsen.

TABLE ITEMS:
Mayor McArthur advised that Item 3D, a public hearing to consider amending Title 10, St. George City Code, to add a new chapter 25 ?Landscaping Standards? and to amend several sections of the zoning which pertain to landscaping, and its corresponding ordinance, and Item 3E, a public hearing to consider approval of a zone change from R-1-10 to PD Commercial on 1.42 acres located at approximately 1300 East 900 South, and its corresponding ordinance, were tabled from the agenda.

Mayor McArthur excused City Manager Gary Esplin, who is out of town.

Mayor McArthur explained that several schools, including Coral Cliffs Elementary, Red Mountain Elementary, George Washington Academy, East Elementary, Trinity Lutheran school, and Sandstone Elementary participated in the Be Healthy Walking Challenge. He thanked Dawn Albrecht, the coordinator of the program.

PROCLAMATION:
Mayor McArthur read a proclamation declaring May 18-24 as Public Works Week. He then turned the time over to Rob Reid for a presentation. Mr. Reid, President of the Southern Utah branch of the American Public Works Association (APWA) presented a slide presentation on the APWA and presented Public Works Director Larry Bulloch with a Life Member Award for 30 continuous years of membership in the APWA. Mr. Bulloch expressed thanks and commented that it was honor to be recognized by his peers.

TABLE ITEMS:
Mayor McArthur again announced that Item 3D, a public hearing to consider amending Title 10, St. George City Code, to add a new chapter 25 ?Landscaping Standards? and to amend several sections of the zoning which pertain to landscaping, and its corresponding ordinance, and Item 3E, a public hearing to consider approval of a zone change from R-1-10 to PD Commercial on 1.42 acres located at approximately 1300 East 900 South, and its corresponding ordinance, were tabled from the agenda.

APPROVAL OF CHANGE ORDER:
Consider approval of a change order for the Ranches sewer line engineering contract.

Purchasing Manager Connie Hood explained the amount of the change order is $20,200 to cover additional engineering work.

MOTION: A motion was made by Council Member Pike to approve the changer order.
SECOND: The motion was seconded by Council Member Shakespeare.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

APPROVAL OF CONTRACT:
Consider approval of a contract for the Bloomington Park grading plan.

Purchasing Manager Connie Hood recommended approval of a contract with JE Fuller in the amount of $14,800.

Council Member Bunker inquired if there was a possibility some of the soil could be sold.


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Council Member Pike responded that the contract is for building up the berm for more protection.

Mayor McArthur explained that some of the dirt being used is from PCI who removed it from the floodway. The City allowed PCI to stockpile it on the site, and it has not all been removed.

Budget and Financial Planning Manager Deanna Brklacich advised that the City?s agreement with PCI when they did the emergency dredging allows them to stockpile the soil on City property. The contractor also moved soil behind the NRCS walls and is ready to use it to contour the berm.

MOTION: A motion was made by Council Member Bunker to approve the contract.
SECOND: The motion was seconded by Council Member Allen.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

AWARD OF BID:
Consider award of bid for SCADA repairs and supplies.

Purchasing Manager Connie Hood recommended award of the yearly blanket to Lectrol, the sole source supplier, in the amount of $50,000 for the year.

Energy Services Director Phil Solomon explained SCADA stands for Supervisor Control and Data Acquisition. He explained that SCADA is the eyes of the computerized system which watches and monitors all power and transmission lines within a 50 square mile area. It is a valuable piece of equipment and logs all information about the system into a computer and generates
reports required by government agencies. It monitors a portion of water equipment and all of power. Lectrol maintains the equipment.

Mayor McArthur explained that the SCADA system can turn water pumps on and off and knows when the tanks are overflowing. It is an ongoing expense but it is important to make the upgrades and keep the system current.

Mr. Solomon explained that the SCADA system was first installed in 1986 and has been upgraded twice since then because of technology changes and growth of the system.

MOTION: A motion was made by Council Member Pike to approve the award of bid as recommended.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

Mr. Solomon explained that as natural gas prices rise, the City has lost some of its options as far as purchase of natural gas, but today Laurie Mangum made a sale of surplus power in October and November which will generate $1.1million to offset the $1.6 loss in the summer.

AWARD OF BID:
Consider award of bid for the Tonaquint Cemetery Sexton?s office.

Purchasing Manager Connie Hood recommended award of the bid to the low bidder, Ence Construction, in the amount of $359,906.84.

A gentleman from the audience advised that the building will be 2,000 sq. ft.

Budget and Financial Planning Manager Deanna Brklacich advised that the cost includes utilities as well. Funds will be transferred from the Perpetual Care Fund to cover the cost and is included in the budget.

MOTION: A motion as made by Council Member Allen to award the bid as recommended.
SECOND: The motion was seconded by Council Member Shakespeare.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

AWARD OF BID:
Consider award of bid for a 2008 Skid Steer Bobcat for the Parks Department.

Purchasing Manager Connie Hood advised that three suppliers submitted bids. Scott Machinery submitted the bid for the best compatible machine within the City?s budget, in the amount of $32,076.

MOTION: A motion was made by Council Member Bunker to award the bid as recommended.
SECOND: The motion was seconded by Council Member Pike.
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VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

AWARD OF BID:
Consider award of bid for marathon shirts.

Purchasing Manager Connie Hood advised that 13 bids were received. She recommended award of the bid to the bidder with the best quality and lowest bid, Leslie Jordan, in the amount of $6.98 per shirt for a total of 5,400 shirts.

Mayor McArthur explained that the shirts are paid for through entrance fees.

MOTION: A motion was made by Council Member Pike to award the bid as recommended.
SECOND: The motion was seconded by Council Member Shakespeare.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

TABLE ITEMS:
Mayor McArthur again announced that Item 3D, a public hearing to consider amending Title 10, St. George City Code, to add a new chapter 25 ?Landscaping Standards? and to amend several sections of the zoning which pertain to landscaping, and its corresponding ordinance, and Item 3E, a public hearing to consider approval of a zone change from R-1-10 to PD Commercial on 1.42 acres located at approximately 1300 East 900 South, and its corresponding ordinance, were tabled from the agenda.

RESOLUTION:
Consider approval of a resolution authorizing the issuance and sale of not more than
$50,000,000 aggregate principal amount of electric revenue bonds, Series 2008 (to be issued in one or more series and with other such series or title designation(s) as may be determined), of the City of St. George, Utah; fixing the maximum aggregate principal amount of the bonds, the maximum number of years over which the bonds may mature, the maximum interest rate which the bonds may bear, and the maximum discount from par at which the bonds may be sold; providing for the publication of a notice of public hearing and bonds to be issued; providing for the running of a contest period; and related matters.

Budget and Financial Planning Manager Deanna Brklacich explained that a bond issuance in the amount of $50,000,000 is needed to add another turbine to the Millcreek generation facility. The resolution sets limits for issuance of the bonds.

Energy Services Director Phil Solomon advised that the plan is still to add two turbines, but delay the second one for a few years.

MOTION: A motion was made by Council Member Pike to approve the resolution.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a roll call vote, as follows:

Council Member Pike - aye
Council Member Bunker - aye
Council Member Shakespeare - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

BEER LICENSE:
Consider approval of a beer license for Scaldoni?s. John A. DeVivo, applicant.

Budget and Financial Planning Manager Deanna Brklacich advised that Scaldoni?s is relocating to the old Don Jose restaurant on 100 South and will be closing the existing facility. There are no issues with regard to site distance, etc. with the new location.

MOTION: A motion was made by Council Member Allen to approve the beer license.
SECOND: The motion was seconded by Council Member Pike.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

FINAL PLAT:
Todd Jacobson advised that the Planning Commission, at its meeting held May 13, 2008, recommended approval of the final plat for The Centre at Dinosaur Crossing, a three lot commercial subdivision located at the intersection of Mall Drive and Riverside Drive. The site is zoned C-3. The project is already built. The purpose of the plat is for sale of Lot 1.

MOTION: A motion was made by Council Member Bunker to approve the final plat.

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SECOND: The motion was seconded by Council Member Pike.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

CONDITIONAL USE PERMIT:
Consider approval of a conditional use permit to construct a detached garage with a height up to 19 feet located at 2531 East 2300 South Cr. Mr. and Mrs. Johnson, applicants.

City Planner Ray Snyder explained the home is within the Crimson Cliffs Subdivision. Zoning is RE-20. The Planning Commission recommends approval.

MOTION: A motion was made by Council Member Allen to approve the request.
SECOND: The motion was seconded by Council Member Shakespeare.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

Community Development Director Bob Nicholson advised that building in general within the City is down, however, 10 new applications for projects been received within the last few weeks.

SPECIAL EVENT PERMITS:
Consider approval of five special event permits. Downtown Business Alliance, applicant.

Budget and Financial Planning Manager Deanna Brklacich explained that funds for the Downtown Business Alliance have not been budgeted after this fiscal year ends. Any funding for these requests will have to be included in budget discussions.

Support Services Manager Marc Mortensen advised the applicants were not present and asked that the item be considered later on in the meeting.

Mayor McArthur agreed to hold the item until later in the meeting. He advised the City Council would hear the request but make no decision on funding as this would be part of the public hearings on the budget.

GOLF FEES:
Discussion on golf fees.

Larry Gonzales stated that senior citizens live on limited budgets after retirement and no consideration is being given to them via the cache cards and they should be given a different rate.

Dave O?Donnell, a resident of Sunbrook, requested a break for residents of the City. He commented that a couple coming here for a few days to play golf would be crazy not to buy a cache card.

Mac McFadden advised he golfs on Tuesdays and Thursdays and is looking for cheaper rates.

John Gallacher advised he represents 10 seniors ages 74-89. He advised in the beginning it was rumored that the cache card was for City golfers, but there is no benefit to City golfers as anyone can purchase it. He stated he was in favor of a graduation of rates. He stated the City should only be funding things worthy of funding, and not dog parks. There is debt associated with golf in St. George, but all businesses have debt and offer discounts to seniors; even Suntran offers a discount to seniors. He advised that senior golfers are the ones who pay the bills and try to be of service in the community and they should be considered. He petitioned the Council for a reduction in rates for seniors.

Mayor McArthur inquired of Mr. Gallacher is he had played other courses in the County.

Mr. Gallacher replied that he has played Green Springs and Sky Mountain.

Mayor McArthur inquired if those two courses offered senior rates.

Mr. Gallacher replied that they did not, but they offered specials. He advised that seniors can also go to Mesquite in the summer. They are looking for the best deals.

Mayor McArthur advised that the City?s rates are lower than all others within the County. Users of the City?s courses are overwhelmingly from St. George.

Economic Development Director Matt Loo commented that the golf courses provide an economic benefit to the City and are subsidized by $500,000 from taxes.


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Mayor McArthur commented that golf does not pay the total amount of what it costs, and includes some debt service.

Budget and Financial Planning Manager Deanna Brklacich advised the City has two bonds due to banks plus an internal loan which will be paid off in three years. There is also an additional bond which will be paid off in 2017. There may be more flexibility three years from now.

Mayor McArthur commented that St. George rates cannot be compared to those in Salt Lake as City courses are open twelve months a year and Salt Lake courses are not. Additionally, most Salt Lake courses are paid off.

John Gallacher commented that Red Hills is his favorite, but it is difficult to get a preferred tee time. The St. George Golf Club course is a disaster and Southgate is still struggling. The cache card has been in use for three years and he has derived no benefit from it as he is put on the same level with non-residents and he is the one paying taxes.

Mayor McArthur replied that the cache card makes golf cheaper and St. George residents comprise the majority using the card.

Mr. Gallacher replied that the 3-4% additional cost for green fees over the past three to four years is compounded and seniors are on the short end of the stick no matter what. There needs to be come compassion as the administering of golf cannot be based on money alone.

Economic Development Director Matt Loo commented that golf is a business, but some thought can be given to ways to structure the program differently. However, there is still a bottom line needed to operate the golf division. He disagreed on the condition of the St. George Golf Club course and Southgate and stated they are in the best shape they have ever been in within the past several years.

Council Member Shakespeare commented that according to the budget, the golf division is $1.6 million short. $500,000 will come from the economic development fund, but that still leaves the golf fund short.

Budget and Financial Planning Manager Deanna Brklacich replied that this amount has been accumulating over four to five years. That figure is where the base balance started out at the end of the last fiscal year and why $500,000 is being subsidized from the economic development fund.

Mayor McArthur commented that property taxed are not being used to subsidize the golf courses.

Ms. Brklacich explained that sales tax is being used. If there are excess revenues, part will be transferred to the economic development fund and some to the capital projects fund. In government, funds are accounted for in separate funds. She explained that Suntran is federally funded and operating costs do not have to be recovered through rates. She stated it was easy to make assumptions, and if anyone has questions understanding the budget, they should contact staff to help them understand the different funds and what the City is allowed to do with them.

Council Member Shakespeare inquired how parks were funded.

Ms. Brklacich replied that parks are built with general funds. She commented that everyone has their own personal interests and the City must find a balance and distribute the funds accordingly. She advised the City is able to justify the transfer from the general fund to the golf fund because of the sales tax the courses generate and economic benefit they produce.

Economic Development Director Matt Loo advised that the golf courses operate on enterprise funds, not general funds.

Ms. Brklacich explained that an enterprise fund is supposed to be self-sustaining and run like a business with operating costs covered by user fees.

Mayor McArthur commented that the golf courses are operated with user fees but subsidized to a certain extent. Another two to three years of payments will drop the debt service which will give the City more flexibility.

Council Member Allen commented she would like to see the City work out something to give the seniors a break.

Council Member Bunker agreed with Council Member Allen.

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TABLE ITEMS:
Mayor McArthur again announced that Item 3D, a public hearing to consider amending Title 10, St. George City Code, to add a new chapter 25 ?Landscaping Standards? and to amend several sections of the zoning which pertain to landscaping, and its corresponding ordinance, and Item 3E, a public hearing to consider approval of a zone change from R-1-10 to PD Commercial on 1.42 acres located at approximately 1300 East 900 South, and its corresponding ordinance, were tabled from the agenda.

PUBLIC HEARING/ZONE CHANGE/ORDINANCE:
Public hearing to consider approval of a zone change from PD Commercial to C-3 on .86 acre located at 285 W. Tabernacle. Chris Bloxham, applicant.

Community Development Director Bob Nicholson explained the site has two existing buildings and is located on a corner across from the former West Elementary. No new construction is proposed. The property owners are requesting the zone change because they want more flexibility in use. The uses submitted for the property in 1986 are similar to the Administrative and Professional Office zone with office and retail uses. Uses are limited by the amount of available parking. The applicant is requesting to have the same privileges as the property to the south and west which is C-3. The Planning Commission recommended approval.

Council Member Bunker inquired why the Planning Commission decided not to add new uses to the exiting zone.

Mr. Nicholson replied the property owners want the same flexibility as neighboring properties.

Mayor McArthur opened the public hearing. There being no public comment, he closed the public hearing.

Council Member Shakespeare commented that the City would have more navigational ability by keeping the area zoned PD Commercial. She stated that by expanding the uses instead of changing the zoning the City would be at the helm to make decisions. There are some things in a C-3 zone which she would hate to see go in there but the City?s hands would be tied. She suggested the matter be tabled and the list of uses in the PD Commercial zone reviewed.

Mayor McArthur commented the property is wrapped around by C-3 zoning.

Chris Bloxham, applicant, explained the problem is that several of the occupants are not in compliance with the PD Commercial zoning. The use of the building now is general office. By changing the zoning several of the tenants who now do not comply with the PD zone would be brought into compliance.

Council Member Shakespeare commented that a general commercial zone is too broad and opens the door for problems.

Mr. Bloxham commented that parking is limited and limits the uses of the building.

Council Member Allen commented that the building itself limits the uses.

Mr. Bloxham commented that the Wilkinsons have plans for general office use, and he requested the zone change in order to be contiguous with what will happen on the block.

City Attorney Shawn Guzman advised that this building was constructed under a PD zone and had to have additional landscaping and buffer zones. It has more than would be required for a C-3 building. The City will be getting a PD building in a C-3 zone.

Council Member Allen inquired if the applicant could change the landscaping to fit the C-3 zone or if it had to remain as is.

City Attorney Shawn Guzman replied there is no incentive to change the landscaping because of the configuration of the buildings.

Council Member Bunker commented she agreed with Council Member Shakespeare and that the C-3 zone needed to be reviewed. She recommended the matter be discussed in a work meeting. She stated, however, that on this property it looked like the zone change would work.

Council Member Shakespeare inquired of the applicant his plans for use of the building.

Mr. Bloxham, applicant, replied that he had no plans to change what was there. He stated he paid a lot for the property and had no plans to remove the buildings.


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May 15, 2008
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MOTION: A motion was made by Council Member Pike to approve the ordinance changing the zone.
SECOND: The motion was seconded by Council Member Allen.
VOTE: Mayor McArthur called for a roll call vote, as follows:

Council Member Pike - aye
Council Member Allen - aye
Council Member Shakespeare - aye
Council Member Bunker - aye

The vote was unanimous and the motion carried.

PUBLIC HEARING/PRELIMINARY PLAT:
Public hearing to consider approval of the preliminary plat for Library Cove Subdivision with four single family lots located at 154 South 100 West in the RCC zone. Keith Kelsch and Paul Burgoyne, applicants.

Community Development Director Bob Nicholson explained the previous request was for three additional lots, in addition to two homes which currently exist on the street. The applicants have revised their request to have only two additional single family lots, one 9300 sq. ft. and the other 9500 sq. ft., in addition to the two existing homes. Staff and the Planning Commission recommend approval. A development agreement will be required to assure one of the homes is owner occupied as well as to address how the private street will be maintained. The applicant has requested by letter that the City reinstall the concrete approach and allow narrowing of the private drive to 18' in order to save a large pecan tree.

Mr. Kelsch, applicant, advised that the Fire Chief said narrowing the street to 18' would not be a problem. One side of the curb will be painted red to prohibit parking.

City Attorney Shawn Guzman advised that staff would have to look at this and get more information. He inquired of the City Council if they would like to table the matter.

Mr. Kelsch requested that the matter not be tabled.

Mr. Guzman advised that allowing the private street to be narrowed would be varying from ordinance requirements.

Mr. Kelsch advised that he could add width on the other side if necessary.

Mayor McArthur replied that the plan would need to reflect this. He recommended approval subject to staff approval and moving the driveway.

Mr. Kelsch stated that because he is reducing the lots to two, he wants 25 minutes on a City Council agenda to present a power point on transit design to replace the automobile sprawl that is happening in the City. He also recommended that the Red Hills golf course offer a senior discount and that the St. George Golf Club be cut down to nine holes.

Mayor McArthur opened the public hearing. There being no public comment, he closed the public hearing.

MOTION: A motion was made by Council Member Allen to approve the preliminary plat with the changes subject to moving the right-of-way on the plat and subject to staff review.
SECOND: The motion was seconded by Council Member Pike.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

PUBLIC HEARING/AMENDED FINAL PLAT:
Public hearing to consider approval of the amended final plat for Rimstone Village 2nd Amendment to combine Lots 28 and 29 at 150 South 600 West. Bob Hermandson, applicant.

Todd Jacobson advised the applicant would like to amend the plat to add a basketball court. A majority of the people needed to sign off on the amendment have done so, but eight signatures are lacking. The Planning Commission recommends approval.

Mayor McArthur opened the public hearing. There being no public comment, he closed the public hearing.

MOTION: A motion was made by Council Member Pike to approve the final plat.
SECOND: The motion was seconded by Council Member Bunker.

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VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

Mayor McArthur called for a breif break. Upon conclusion of the break, the meeting continued.

ANDERSON DEVELOPMENT:
Mayor McArthur advised that a motion was needed for a time extension to finalize the agreement with Anderson Development until next week when the City Manager returns.

MOTION: A motion was made by Council Member Pike to extend finalization of the agreement with Anderson Development.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

SPECIAL EVENT PERMIT:
Consider approval of a special event permit for an outdoor tent sale. Tai Pan Trading, applicant.

Business License Officer Laura Woolsey advised the applicant would like to hold a tent sale in their parking lot from May 19 through June 9. The Fire Department will conduct a safety inspection of the tent. There is adequate parking.

MOTION: A motion was made by Council Member Allen to approve the special event permit.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

Mayor McArthur was excused from the meeting. Mayor Pro Tem Allen then conducted the meeting.

SPECIAL EVENT PERMITS (CONTINUED:
Consider approval of five special event permits. Downtown Business Alliance, applicant.

Sandra Lenois and Jared Christensen, President of the Downtown Business Alliance, reviewed a handout with the Mayor and Council.

Ms. Lenois commented that future events have been put on hold until approved by the City Council. Approval is needed in order to do advertising.

City Attorney Shawn Guzman noted that the Flea Market is being held during the annual Book Festival.

Ms. Lenois advised that the date of the flea market would be changed.

Support Services Manager Marc Mortensen explained that currently the Town Square is being over-utilized by 200-300 people every day, and school is not yet out. Formal complaints have been received by the City from neighbors both on non-event days and event days with their parking being inundated. Event parking overwhelms the area. He recommended that Downtown Thursday Nights be held on Friday nights instead, and be held bi-weekly rather than weekly, on opposite nights of the Summer Movie Series. The Hotel Association is supportive of holding the events on Friday nights. From a maintenance standpoint this would give City staff a chance to catch up on maintenance. Also, the Police Department does not have in their current budget overtime dollars for the Town Square. The events seem to cater to the younger crowd, and the Chief of Police recommends that they cater to a more mature crowd. The Downtown Business Alliance is requesting $30,000.

Mr. Christensen advised that Mr. Mortensen presented these suggestions to their board a month ago, and all members were in agreement that Fridays would be good and bring more people to the downtown. He suggested that the parking structure be used for event parking.

Council Member Allen suggested that signs could be installed to limit parking.

Mr. Christensen clarified that their request is for $22,500 for five events and $7,500 for Friday night events.

Council Member Allen advised that the City Council could not grant any money at this time and the request would be part of the budget hearings.

Council Member Pike inquired of the applicants what they would do if the City could not provide funds.

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Mr. Christensen advised they would have to downsize. However, approval of the special event permits was needed in order to get sponsors.

Council Member Allen inquired of the applicants if they could see a time when they would be self-sustaining.

Mr. Christensen replied that the events would pay for themselves in a few years.

Council Member Bunker advised that the City gives only $35,000 to be divided among all the arts organizations in the City for the year.

Chief Stratton advised there have been situations at the Downtown Thursday nights where teens detract from the family environment and families then do not want to go because of loud and obnoxious behavior. He suggested the applicants focus more on attracting families. He advised that right now the Police Department can spend only minimum time at the Town Square as they are being called out on other calls.

Ms. Lenois advised there are six security personnel working at all times.

Support Services Manager Marc Mortensen advised it was his understanding that the Downtown Friday Night events would not take place in July or August.

MOTION: A motion was made by Mayor Pro Tem Allen to approve five special event permits, plus the Downtown Friday Night events every other week, with funding for these events to be considered at a later date.
SECOND: The motion was seconded by Council Member Shakespeare.

Council Member Bunker requested that the motion include a statement encouraging the applicants to pay for their own security so as not to put a burden on the Police Department.

Ms. Lenois advised she would redo the budgets. She stated that as they bring on more sponsors, they will hire security.

VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

Budget and Financial Planning Manager Deanna Brklacich advised the applicants should be encouraged to maintain insurance and make sure their vendors obtain temporary sales tax licenses.

APPOINTMENTS TO BOARDS AND COMMISSIONS:
MOTION: A motion was made by Council Member Bunker to appoint Jody McGregor to the Arts Commission.
SECOND: The motion was seconded by Council Member Pike.
VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

City Attorney Shawn Guzman advised that the Mayor is the only one who can recommend appointments to boards and commissions.

AGREEMENT:
Consider approval of a Program Management Agreement with Jacobs Carter Burgess for the Replacement Airport.

Public Works Director Larry Bulloch explained that the airport project is very complex and someone is needed to keep the project on schedule and under budget within a tight time frame. The FAA requires that the City hire a program manager. A fee has been negotiated with Jacobs Carter Burgess in the amount of $4.3 million, which is a three year fee. He recommended approval. The City will receive regular reports from the international firm.

MOTION: A motion was made by Council Member Pike to approve the agreement.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

AGREEMENT:
Consider approval of a purchase agreement with Quality Venture One for land at the Replacement Airport.

Budget and Financial Planning Manager Deanna Brklacich advised that all the land needed for the new airport must be purchased before the City can break ground.

MOTION: A motion was made by Council Member Bunker to approve the agreement.

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SECOND The motion was seconded by Council Member Pike.
VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

AGREEMENT:
Consider approval to purchase 8.64 acres of property for the Replacement Airport from STS, Sassari, Soto, et al.

MOTION: A motion was made by Council Member Pike to approve the agreement.
SECOND: The motion was seconded by Council Member Shakespeare.

Budget and Financial Planning Manager Deanna Brklacich advised the purchase amount is $626,400 and is reimbursable through a FAA grant.

VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

APPROVAL OF MINUTES:
Consider approval of the minutes of the regular City Council meeting held April 17, 2008.

MOTION: A motion was made by Council Member Bunker to approve the minutes as presented.
SECOND: The motion was seconded by Council Member Shakespeare.
VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

Consider approval of the minutes of the special City Council meeting held April 24, 2008.

MOTION: A motion was made by Council Member Shakespeare to approve the minutes as presented.
SECOND: The motion was seconded by Council Member Pike.
VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

Consider approval of the minutes of the City Council work meeting held April 29, 2008.

MOTION: A motion was made by Council Member Pike to approve the minutes as presented.
SECOND: The motion was seconded by Council Member Shakespeare.
VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

Consider approval of the minutes of the City Council work meeting held April 30, 2008.

MOTION: A motion was made by Council Member Bunker to approve the minutes as presented.
SECOND: The motion was seconded by Council Member Pike.
VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

Consider approval of the minutes of the regular City Council meeting held May 1, 2008.

MOTION: A motion was made by Council Member Bunker to approve the minutes as presented.
SECOND: The motion was seconded by Council Member Shakespeare.
VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.

ADJOURN:
MOTION: A motion to adjourn was made by Council Member Bunker.
SECOND: The motion was seconded by Council Member Shakespeare.
VOTE: Mayor Pro Tem Allen called for a vote, and all voted aye. The motion carried.





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Gay Cragun, City Recorder