City Council Minutes

Thursday, January 17,2008



ST. GEORGE CITY COUNCIL MINUTES
WORK MEETING
JANUARY 17, 2008, 4:00 P.M.
ADMINISTRATION CONFERENCE ROOM

PRESENT:
Mayor Daniel McArthur
Council Member Gil Almquist
Council Member Gloria Shakespeare
Council Member Jon Pike
Council Member Suzanne Allen
Council Member Gail Bunker
City Manager Gary Esplin
City Attorney Shawn Guzman
City Recorder Gay Cragun

OPENING:
Mayor McArthur called the meeting to order and welcomed all in attendance. The pledge of allegiance was led by Mayor McArthur and the invocation was offered by Keith Knowles of the United Way. Mr. Knowles briefly updated the Mayor and City Council on United Way efforts.

Mayor McArthur reported on the Hela Seegmiller Farm project.

DISCUSSION ON RULES AND REGULATIONS FOR THE TOWN SQUARE AND CITY PARKS:
Leisure Services Director Kent Perkins distributed a draft of the suggested Town Square Operational Procedures and reviewed it. Topics discussed included the purpose, scheduling process, policies and fees. Mr. Perkins advised that a kiosk will be placed in the Town Square where the rules and regulations will be posted along with a calendar of events. Issues needing discussion are fundraising and if Town Square partners should be charged a fee for use of the Town Square.

City Manager Gary Esplin commented that each Town Square partner most likely has qualified personnel to run the AV system, so a fee would not need to be charged. With regard to promotion of the downtown, the City?s intent needs to be defined.

Mr. Perkins advised that the list of people who consider the City a partner with them has grown and this also needs to be defined.

City Manager Gary Esplin commented that this item will be scheduled on a City Council agenda for action. With regard to closure of the Town Square in the evenings, more discussion is needed, along with a recommendation from the Police Department.

REPORT FROM HUMAN RESOURCES DEPARTMENT:
Judith Mayfield, Human Resources Director, presented a power point presentation including the Department?s purpose statement, employee chart, responsibilities, recruitment, hiring, retention, employee benefits, compensation, performance, employee relations, administrative duties, challenges and future plans. She advised that the City checks all social security documentation to determine eligibility to work in the United States, and out of over 1000 employees, only two employees were dismissed due to questionable documentation.

REPORT FROM BUDGET AND FINANCIAL PLANNING DIVISION:
Deanna Brklacich, Budget and Financial Planning Manager, advised that the budget process was recently reviewed with the Mayor and Council, so she would focus her presentation on the Purchasing Division. She introduced Connie Hood, Purchasing Manager. Ms. Brklacich distributed a Purchasing Procedures Summary Matrix and reviewed it. She reviewed goals of the Purchasing Division as well as the bidding procedure and training.

Connie Hood, Purchasing Manager, advised that in the last eight years the workload has increased tremendously due to growth, but Purchasing staff has not increased and has been able to keep up with it.

REPORT FROM THE FINANCE DEPARTMENT:
Finance Director Phil Peterson explained the difference between his department and Ms. Brklacich?s is that Ms. Brklacich determines how much money can be spent, and he reports how that money is spent. He advised he prepared financial reports at least quarterly and all financial reports are on the City?s website. City finances are organized by fund accounting which is regulated by the State Auditor?s Office. The City has 35 funds. The Department has 19 employees. The Finance Department receipts everything related the City, including the golf courses, dinosaur museum, etc. The Department instituted electronic meter reading and is going to institute a meter reading audit program. The Department instituted auto draft for utility bills, the ability to pay over the internet with a credit card, and e-check program through the banks. The Department oversees the Business License Division with 5,484 active business licenses.

REPORT FROM LEGAL DEPARTMENT:
City Attorney Shawn Guzman distributed a handout covering personnel, services, budget, revenue, claims and criminal cases and reviewed it.

City Manager Gary Esplin commented that Mr. Guzman is also a valuable presence at the Legislature on the City?s behalf and is a member of several legislative committees.

REPORT FROM THE SUPPORT SERVICES DIVISION:
Support Services Manager Marc Mortensen advised the Support Services Division is comprised of two areas - technology services and GIS services. He presented a power point presentation covering the mission statement, team members, management, recent accomplishments, work order statistics, span and virus filtering, advanced networking, network monitoring, gigabit backbone, work station and server administration, current projects, future projects, GIS mission statement, GIS data layers, GIS analysis capabilities, future GIS projects and goals, and support services responsibilities.

MISCELLANEOUS DISCUSSIONS:
Mayor McArthur commented that the sidewalk on Dixie Drive by Mathis Park should be completed.

City Manager Gary Esplin replied that the adjacent property owner should be developing his property shortly.

Council Member Almquist suggested the planned trail in the Bloomington Hills area currently under construction be rerouted up out of the floodway. A discussion ensued on possible funding for the project.

City Manager Gary Esplin explained that there is currently no money budgeted for the trail portion of the project, as it is being built as part of the sewer line, but staff will look at the possibility of rerouting the trail as suggested.

A discussion took place on the Open Forum planned for January 30 and possible topics.

A discussion took place on submitting items for placement on work meeting agendas.

A discussion was held on planning in the Dixie Downs area.

A discussion was held on the rental program and need for better identification of the properties.

ADJOURN TO EXECUTIVE SESSION:
MOTION: A motion was made by Council Member Allen to adjourn to an executive session.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, as follows:

Council Member Allen - aye
Council Member Bunker - aye
Council Member Pike - aye
Council Member Shakespeare - aye
Council Member Almquist - aye

The vote was unanimous and the motion carried.

RECONVENE AND ADJOURN:
MOTION: A motion was made by Council Member Pike to reconvene and adjourn.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.



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Gay Cragun, City Recorder