City Council Minutes

Thursday, August 9,2007



ST. GEORGE CITY COUNCIL MINUTES
WORK MEETING
AUGUST 9, 2007, 4:00 P.M.
ADMINISTRATION CONFERENCE ROOM

PRESENT:
Mayor Daniel McArthur
Council Member Bob Whatcott
Council Member Gail Bunker
Council Member Larry Gardner
City Manager Gary Esplin
City Attorney Shawn Guzman
Deputy City Recorder Judith Mayfield

EXCUSED:
Council Member Suzanne Allen
Council Member Rod Orton

OPENING:
Mayor McArthur called the meeting to order and welcomed all present. He explained that the meeting had been moved into the Council Chambers because of the number of people in attendance interested in the Agenda items. The pledge of allegiance was led by Mayor McArthur and the invocation was offered by Dean Heuring of the St. George Community Church. Mayor McArthur reminded those present that the County Fair is currently going on. He said that their parade will be held on Saturday, August 11, 2007 at 9 a.m. He said that they have great displays and various attractions and encouraged everyone to attend.

PRESENTATION OF RECYCLING PROGRAMS, ALLIED WASTE:
Mayor McArthur explained that there would be two presentations regarding recycling programs made at the work meeting. He said that the first presentation would be made by Allied Waste Services and the second presentation would be made by Blue Sky Services.

Neil Schwendiman stated that he is the District Manager for the Washington County Solid Waste. He explained that the Washington County Solid Waste board is committed to doing what?s right for the community. He said that he believes that recycling programs should be supported by the communities and that he had attended the work meeting to show the board?s support.

Mayor McArthur pointed out that Mr. Schwendiman was wearing a shirt with ?Don?t Waste Dixie? printed on the back. He asked Mr. Schwendiman to talk briefly about that program.

Mr. Schwendiman explained that he was wearing the shirt because he had been helping out at a booth at the County Fair. He stated that they would have a ?Don?t Waste Dixie? week where they will be going out and cleaning up different areas of the community and emphasizing recycling.

Mayor McArthur explained that ?Dixie? is all of Washington County not just St. George.


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Jason Godfrey said that he had just returned from the ?Don?t Waste Dixie? booth at the fair and he wanted to commend Marc Mortensen, Assistant to the City Manager, for his role in getting the program started and for all of his involvement. Mr. Godfrey stated that the comments he heard most often while he was out at the booth were about recycling. He said that the information that he was going to cover at the work meeting was not about the benefits of recycling, but about how a curbside recycling program would benefit the residents of St. George. He discussed that the proposal would be an every other week pickup, 90 gallon containers for plastic, paper, cardboard and aluminum. He said that in order to keep the costs down the key is to tailor the program where the density is higher. Mr. Godfrey gave an example of route pricing. He said that for discussion purposes if the City rented a truck for $2,500 and they would collect recycles from 1,000 subscribers that cost would be $2.50 per month. He said if the density is there the trucks can make 1,300 pickups per day. He stated that if the subscribers are spread over a wide geographical area, it would possibly be 300 homes per day which would be $8.00 per home. He said the key is to focus on areas where they are able to get some efficiencies. He stated that the City of St. George would need to define the boundaries of the areas that would have recycling and work with his company to identify route days to see how much they could get in a truck in a day.

Mayor McArthur asked Mr. Godfrey to clarify that if there were 1,000 subscribers the cost would be $2.50 per month.

Mr. Godfrey said that if they would establish a route price of $2,500 per month per route day and 1,000 people signed up then it would be $2.50 per month for those residents.

Mayor McArthur asked if the cost would vary every month based on the number of stops.

Mr. Godfrey replied that they would be able to approximate how many pickups they could make in a day if they knew the area of the route and how many were subscribing. He said that is would be based on density.

Council Member Gardner asked if there would be common containers for residents from an area that didn?t have a high enough number of subscribers for a route.

Mr. Godfrey stated that the high speed collection method is for pick up in residential curb side. He said that he thought Blue Sky would compliment the proposal that he was making. He said that where an area has density the curb side pick up works best and where there isn?t enough density the central collection point makes sense.

Council Member Bunker wanted to know how the areas would be identified. She asked if people would have to apply before the routes were determined.

Mr. Godfrey replied that the City would need to conduct surveys to determine interest. He said that his company had done a survey in Sun River and they were waiting for the results. He said that was a good method to get a price sensitivity analysis and gage interest.

Council Member Whatcott asked if 1,000 pickups a day was average.

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Mr. Godfrey replied that in Salt Lake City they do between 1,000 and 1,200 pickups per day.

Mayor McArthur asked if one truck picked up all the different types of recycles.

Mr. Godfrey stated that it did and that it was compacted. He said that it is sorted by the recycling company.

Mayor McArthur asked if the market is available to recycle the various types of items that are being discussed.

Mr. Godfrey replied that there is a market for the plastic, paper, cardboard and aluminum but not for glass. He explained that?s why they didn?t accept glass in the recycling program.

Council Member Bunker asked if Mr. Godfrey?s proposal was to start with an area that expresses an interest in recycling and then add areas over the course of time.

Mr. Godfrey said that it would depend on how the City would want to pursue it. He stated that they could do an across the board 100% recycling or the subscription model. He explained that they currently have 10 route days available to pickup in Hurricane, Washington, Ivins and Santa Clara. He said that if St. George wanted 5 of those days they would have to determine where the routes would be.

Mayor McArthur asked what the survey results were from Sun River.

Mr. Godfrey said that he was waiting for the results but they had a large return. He said that they have over 1,200 residents in Sun River and he estimates at least a 70% response rate.

Council Member Whatcott said that interest in Sun River would be high because of the number of people who have come from outside areas where recycling was available.

Mr. Godfrey stated that the City could do per resident pricing but it is more complicated and costs would vary based on density. Mr. Godfrey stated that he wanted to continue to address Council Member Bunker?s question about how the program would expand. He said that they were proposing doing it in 10 route increments. Beginning with 10 routes and when the interest increased they would add another 10 routes. Mr. Godfrey stated that the pricing does not reflect the price of the containers. He said that they were approximately $75 a piece. He explained that the Special Service District has funding set aside for recycling purposes and he said that he felt the cost of the containers would be an appropriate use for those funds. Mr. Godfrey concluded his presentation by stating any material diverted from the land fill would result in a savings to the Special Service District. He explained that under the contract the Special Service District has with Allied Waste they pay $14.94 per ton to bury the waste. He said that any tonage that is diverted to recycling results in a savings to the Special Service District. Mr. Godfrey said that he did some calculations and if 30% of the waste is recycled it would be $.43 per resident per month that would be saved by the District. He suggested that the City and the District

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could work out an arrangement for that amount to go towards the monthly cost to the resident for recycling. Mr. Godfrey said that the next steps would be to determine the areas to provide service to, the number of days to be serviced, discussions on pricing and billing protocols.

Mayor McArthur thanked Mr. Godfrey for the presentation.

Marc Mortensen, Assistant to the City Manager, asked if Rocky Mountain could keep up with the volume if the whole City was blanketed. He also asked what the cost would be if there were 25,000 pickups in St. George.

There was discussion between unidentified members of the audience about what Rocky Mountain does with the recycles and where they were transported.

Cynthia Everett stated that she was from Ivins and wanted to know why the City was starting with the most expensive program.

Mayor McArthur stated that they weren?t starting the program. He said they were looking at it along with other proposals.

Karen Jorgensen, talked about her experience in other areas where she lived. She stated that she has lived in the St. George area for 8 years and has been sorting and taking her recycles to Rocky Mountain. She said that she thinks people want to recycle but that they want an easier process. She suggested the City do more research on what the residents would want.

Clark Hodges said that he lived in an area where they had weekly recycling at no charge. He said that the City provided each resident with 3 different containers. He said that it worked very well.

Marla Shelby-Drabner stated that she had written a letter to the Spectrum. She said that because the letter had been edited by the paper it didn?t accurately reflect what she was trying to say. She explained that she didn?t feel there was a need for a 3rd vendor since we already have 2 vendors in the area. She talked about her experiences with various recycling programs.

Jenifer Harris, representative of Blue Sky Services, said that Southern Utah is a unique area that is very spacious. She stated that the community was changing and had been identified as one of the fastest growing cities in the US. Ms. Harris explained there is a high volume of residents coming into the area who are used to recycling. She said that Blue Waters Recycling is a non-profit 501(c)(3) organization. She stated that it is modeled after the largest cooperative in the United States which is located in Helena, Montana. She said that the goal of Blue Waters is to implement a sustainable and successful recycling program for all residents of Southern Utah. Ms. Harris discussed how Blue Waters would operate throughout the community. She explained that each entity buys the recycling containers at a cost of $1,200 per container and that there are usually four bins at each location. Blue Waters is responsible for emptying the bins and taking the materials to brokers such as Rocky Mountain Recycling. Ms. Harris talked about a

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study that had been done comparing Lewiston, Idaho with Bozeman, Montana, where both communities have a population of approximately 30,000. She explained that Lewiston had mandatory curbside recycling and that Bozeman had a recycling cooperative. The study showed that the recycling cooperative diverted almost 4 times the amount of material than the curbside recycling. She stated that the public drop off system achieves the lowest collection costs per ton per mile.

Mayor McArthur asked Ms. Harris what the explanation was for why the public pickup was 4 times more than the curbside.

Ms. Harris stated that it had been her experience that people want public drop off systems. She said that part of it could be because there isn?t a direct cost to the individual for the service. She said that people embrace the program and actively use it.

Mayor McArthur asked about drop off sites. He wanted to know how they were kept clean. He asked who is responsible for keeping the area cleaned up.

Ms. Harris said that having small openings on the sides of the bins helps to prevent materials from blowing out of the bins. She said another way to keep the area cleaned up is to pick good drop off locations.

An unidentified member of the audience stated that higher level disabled people, with the help of job coaches, could be employed to keep the sites clean and picked up.

Mr. Harris suggested that the City of St. George have Blue Waters conduct a feasability study. She stated that the study would be free of charge and would be conducted by a retired manager of Head Waters Recycling in Montana. She said that the program also promotes education and awareness to the community. She explained that a percentage of the revenues would go back to the City and the City would decide how to use that money. She stated that residents would see a tangible benefit from recycling.

Mayor McArthur asked if a portion of the money made from the sale of the recycles would come back to the community.

Ms. Harris said absolutely.

Council Member Gardner asked Ms. Harris if the money would come back to the City to be determined where it would be used.

Ms. Harris stated that it would go back to the entity that was part of the cooperative. She said if the City joined the cooperative, then the money would go back to the City. Ms. Harris said that saying yes to Blue Waters was not the same as saying no to Allied Waste. She said that the two programs would complement each other and it would give everyone access to recycling. She stated that the cost would be $2 per capita per year or $.17 per resident per month.

Council Member Gardner asked how the money would be collected. He asked if it would be tacked on to the utility bill.
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City Manager Gary Esplin stated that the charge would be paid by the City and then billed to the residents.

Mayor McArthur asked if the .$17 would go toward the purchase of the bins.

Ms. Harris stated that it would not go toward the purchase of the bins. The $.17 was the charge for the pick up of materials from the bins.

Mayor McArthur asked Ms. Harris to clarify whether the cost was per residence or per resident.

Ms. Harris stated that the cost was per resident.

There was general discussion from audience members about their experience with different types or recycling programs.

Council Member Bunker asked about the feasability study.

Ms. Harris said that Blue Waters pays for it and that it?s a spreadsheet. She said numbers are put in and then an estimate is made of how much recycling is produced.

Mayor McArthur asked Ms. Harris to explain the current curbside program.

Ms. Harris said that it is $20 a month and Blue Sky Services does the sorting.

Council Member Bunker asked Ms. Harris how they would provide education to the community in general on the benefits of recycling.

Ms. Harris stated that they have a partnership with the Southern Utah Recycling Coalition. She stated that she serves on the Executive Board and through a grant from the EPA they will have education kits that will be in every classroom in every county in Southern Utah. Ms. Harris said that Blue Sky Services sends out a monthly newsletter about recycling and provides an ecofact and an ecoidea in each newsletter.

Council Member Gardner said that he would like to see a task committee look at the information that had been presented.

Mayor McArthur thanked the presenters and the citizens for attending the meeting and showing an interest in the topic.

City Manager Gary Esplin said that he would work with Marc Mortensen and the staff to identify other aspects of the programs. He said they would come back to the Council when they have additional details.

Mayor McArthur adjourned the meeting to the Conference Room.




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PRESENTATION ON DOWNTOWN HISTORIC DISTRICT, TREES, AND PARKWAYS:
City Manager Gary Esplin explained that the presentation was a result of questions raised by members of the City Council about the downtown area, historic district, trees and parkway, and recommendation for the Town Square. He stated that Kent Perkins, Leisure Services Director, would introduce the group that put the presentation together.

Kent Perkins, Leisure Services Director, stated that the project was a combination of the Shade Tree Board and the Parks Planning Division. Mr. Perkins said that Bronson Tatton is a Landscape Intern who has done an excellent job over the summer. Mr. Perkins said that Bronson would be going over the presentation for the Council and then there would be time for questions.

Bronson Tatton, Landscape Intern, explained that Larry Shane, Parks and Facilities Manager had made a presentation to the Council in December of 2006. He said that the presentation he would be making would elaborate on questions resulting from Mr. Shane?s presentation. He stated that one of the questions the Council had at the December meeting was what kind of look they wanted for the downtown area. Mr. Tatton said that the presentation would address the look of the area and also give information on costs involved. He said that the goals of the plan were to preserve and restore the historic character of St. George; provide more shade for downtown and reduce heat islands; and, preserve and contribute to the vitality of downtown and the central business district.

Mr. Tatton went through the presentation and discussed the current historic district and the proposed historic district. He explained the different guidelines that were being proposed for the residential areas and the urban areas with respect to trees, site furnishings and site amenities. He showed a slide of a block bounded by 100 West, Diagonal, and 200 North as it currently looks and then showed a slide of how it would possibly look with the application of the guidelines. Mr. Tatton showed a slide of Tabernacle from 300 West to 400 East and then he showed a slide of the changes that would be made if the recommendations made in the proposal were approved. Mr. Tatton described different types of obstacles that would have to be considered such as parkways filled in with asphalt, sidewalk and parkway which are flip-flopped, parkway too narrow for trees and large trees where sidewalks would be. He showed a Parkway Survey Map slide of the beautification area that identified areas that were complete, in transition and needed improvement. He explained that the proposal and associated costs were broken into three phases. Mr. Tatton reviewed the construction cost analysis for each of the phases. He said that Parks staff management has expressed an interest in having the City landscape maintenance crews care for the historic downtown landscape while the other areas would be maintained contractually. He stated that several possible funding sources had been identified. Mr. Tatton stated that several members of the Shade Tree Board were at the meeting and he wanted to give them an opportunity to share their thoughts about the project.

Doug Wulfenstein, a member of the Shade Tree Board, stated that the board has spent a lot of time looking at the area and felt that it should be maintained by the City in order to have a cohesive and uniform look. He said that the board also discussed what type of ground cover would be most appropriate and they agreed that turf would be the best type


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of cover. Mr. Wulfenstein stated that turf was very inviting and it would work best for the downtown area.

Mayor McArthur asked what is the minimum width of the right of way.

Mr. Wulfenstein said that it varies around town but the minimum is 6 feet.

Council Member Gardner said that the focus on water conservation has resulted in some owners taking out the grass and putting in rock.

Mr. Wulfenstein stated that they were looking at the historical district and trying to keep the heart of the City alive. He said that water conservation could be done with state of the art time clocks and irrigation equipment and that it was worth it to preserve the historical feel.

Mayor McArthur asked what types of trees were being recommended for the area.

There was a general discussion about types of trees, planting areas, and how the size of the trees could impact business owners and the effect wanted for shade.

Kent Perkins, Leisure Services Director, said that some of the costs associated with the trees could be controlled by using trees that are already being grown at the tree farm. He stated that there were three ways that costs could be pared back. He stated that one way would be to get into the details and see what can be done, a second way would be to shrink the size of the overall district and the third would be to multi-phase it over several years.

Council Member Gardner said that he liked the effect of the beautification proposal. He stated that there would have to be a careful balance with the trees and the impact they would have on the business owners. He also stated that the proposed medians on Main Street and Tabernacle would have to be looked at. He said that parking is already a priority in those areas and if the medians took away parking it would have a negative effect on that area.

Doug Wulfenstein stated that he cut a tree down a couple of years ago at 100 South and Main. He stated that the tree was 80 years old. He said that the decisions that the Council makes on the beautification proposal will be something that can turn around the downtown area for the next 50, 60 or 80 years.

An unidentified member of the audience stated that where she came from they had walking streets. She said that those were areas where no parking was allowed. She said that there were multi-level parking garages just outside of the area where people could park and then walk to the shops.

Mayor McArthur stated that Boulder, Colorado is like that. Mayor McArthur stated that he liked the historic look that was presented and that they were headed in the right direction.


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City Manager Gary Esplin said that if the Council thinks it is worth pursuing, staff would come back with a formal recommendation. He stated that the Water Walk, Town Square and the changes made on St. George Boulevard were a start to the process. He said if they could refine the guidelines and get them into a document, it would be beneficial when someone wants to build in the area they would be responsible for that section. He suggested that they pick a couple of the streets in the downtown area and start with them. He said that Tabernacle is critical and would be an example for what they are trying to do in the entire area. He said that they would be pick three streets in the area and come back to the Council with a formal recommendation with actual costs. He said that they need to get the guidelines in place so they can give those to people when they come in. Mr. Esplin said that with all that?s going on they could get some of the private people who share the vision to help when they come in for the approval process.

Mayor McArthur suggested that they look at matching funds they way they had on the back streets and Main Street programs. He stated that was very successful.

Council Member Gardner said that he agreed and that if they had a plan they could invite property owners to expedite and initiate the standards. He said that if they would do that then the City would help them.

There was a general discussion about the City maintaining the areas in order to have uniformity.

City Manager Gary Esplin said that they would have to look at the ongoing costs associated with maintenance.

Council Member Bunker said that she thinks the west side of Main is another critical area. She said that she was impressed with the presentation and that she appreciated their getting the old photographs and trying to replicate the look.

Doug Wulfenstein said that he would like to make a proposal that they look at Tabernacle and 100 West from the triangle block down to the gazebo at the Woodward. He stated that would be 2 streets that they could put numbers to and come back to the Council.

City Manager Gary Esplin said they would come back with a formal recommendation for Priority 1 and Priority 2.

Members of the Council thanked Bronson Tatton for the work he put into the presentation.
DISCUSSION ON BLOOMINGTON PARK AREA:
City Manager Gary Esplin said that the Bloomington Community Council wanted to discuss the Bloomington Park.

Gail Maxwell, a member of the Bloomington Community Council, stated that in 1999 there was a plan to redevelop the park, but he said the flood came and redeveloped it for them. He said that they had community hearings on the plan for the park. He said they had some trails, sand volleyball courts and a delightful plan. Mr. Maxwell said that after the flood, the design came in without any public hearings and they ended up with ball fields.

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He said that when you look at Bloomington Park you don?t see families anymore, you see a lot of people going to ball games. He said they wanted to change that. He explained that about a year and one-half ago James Dotson, Landscape Architect, drew a plan for them but then he retired. He said that Mark Goble from the City?s Parks Planning division came out with an intern. Mr. Maxwell said they came out with a plan and there were quite a few people there. He stated that they made some recommendations to the plan of what they would like to see and what they didn?t like. He stated that they redrew the plan and that it was neat looking. He said that they invited Mark out for their next meeting so they could continue and Mark informed them that they had been put on the back burner. He said that a few months later they found out that they had been taken off the back burner and put on the floor. Mr. Maxwell stated that they want to get back on the burner. He said that the Bloomington Community Council has funds that they want to use to make the community a better place to live. He stated that they have corporations that are willing to work with them. He said that he thinks they could get much of the work donated. He said that they have funds within their Community Council that they would like to share. He discussed several projects that had been done with the City and said they wanted to sit down with the City and come up with a plan to accomplish some of things they want to do in Bloomington. He said that they need the City?s help. Mr. Maxwell said that the plan that Mark drew up was an excellent one.

Mayor McArthur asked if the plan fits the present configuration of the river.

Mr. Maxwell stated that it did. He explained it included taking the tamarisk trees out between the ball park and the equestrian center, shaded picnic areas with trails going through the area, provide water and update the equestrian center. He stated that there were about 20 families that would like to use the equestrian center. He said that the roping guys would like to help fix it up and use it. He explained that they can?t go out and get people enthused unless they have a commitment from the City to assist them.
He said that he?s talked to 2 or 3 others and that 80% of development of the picnic areas could be accomplished if the dirt that is currently there could be moved. He said that they could use some of the dirt to make mounds but the rest would need to be removed.

Mayor McArthur asked if they knew how much it would cost to get the park done.

Mr. Maxwell said that they hadn?t gotten that far. He said the last meeting they had with Mark was almost one year ago.

Mayor McArthur asked how much money they have for the improvements.

Mr. Maxwell said that they have $60,000 to $70,000. He said they also would have donated items that would help.

Mayor McArthur said that he liked having items donated because it makes it more a community park. He said it would be a good project for groups.

Council Member Gardner asked why the City wouldn?t want to help with the improvements to the park.


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City Manager Gary Esplin explained that it had to do with prioritization. He said that the Council would need to authorize additional funds than what are available in the Park Impact Fund. He said there are parts of the community that don?t have any parks that are planning on being built. He said that they don?t disagree with the plan but that it is a matter of how the money is budgeted. Mr. Esplin said that the dirt that is currently located in the park will be contoured as an additional barrier for future floods. He explained that the cost for grass, playgrounds, restrooms, and those types of things is approximately $125,000 to $150,000 per acre. He stated that if you have 2 or 3 acres then the cost could be as high as $300,000 and that wouldn?t include other things that people like to put into a park. Mr. Esplin asked how many park projects there were.

Mark Gobel said that there were 20 to 30 that they are currently working on.

Mr. Esplin said that to get the Bloomington Park to the top of the priority list, they would have to rearrange the funding they have.

Mayor McArthur asked if they could take the plan and look at sections of it to see what the cost would be.

Mr. Maxwell stated that was what they would like to do. He said they would need the City?s help with some things like water but they would use the funds they have to purchase items. He said they would go out and get a commitment on the labor. He said that they would need to know how much the City was able to come up with so they would know how much they would need. Mr. Maxwell said that they aren?t asking the City to do it all. They are asking the City to assist them in getting some of the improvements made.

Mayor McArthur stated that the plan should be resurrected so they can see what the costs are.

Council Member Whatcott said that they saw the plan right before the 2005 flood.

Council Member Bunker asked how many other parks that are on the plan have the momentum of the neighbors behind it like the Bloomington Community Council. She said that if the neighbors are willing to help with the improvements it would be better to go ahead in sections even if it takes longer in the long run. She said that she thinks it would benefit everyone.

City Manager Gary Esplin said that they appreciate what the neighbors are willing to do. He stated that they have gone through the budget process for the parks and there are a lot of places that don?t have anything. He explained that the budget was done based on the impact fees and that the revenues that were projected are down. He said that if they can maximize the funding with donations and meet City standards for construction they should move the project up on the priority list as high as possible. He said that they would probably have to find funding from another source because there are other projects that don?t have any parks.




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There was discussion about the various uses for the dirt that is currently piled in Bloomington Park and how the Council would get people involved with labor and donations.

There was discussion about the trees along Mar O? War and the exit area and what was being done to keep the trees healthy and alive.

Mr. Maxwell thanked the Mayor and Council for their time.

Mr. Ray Draper stated that they appreciated the City?s Code Enforcement and that the Bloomington Council is going to continue to address the problem.

DISCUSSION ON RED HILLS PARKWAY WIDENING PROJECT:
City Manager Gary Esplin explained that several years ago funding had been secured to expand Red Hills Parkway to four or five lanes and to address the problems with the intersection at U18. He stated that they had been through some environmental review and the design but he would like to get some direction from the Council on medians, trails and a requirement of mitigation from the Fish and Wildlife Service.

Mayor McArthur asked if the environmental study was done.

City Manager Gary Esplin said that before they could finish it they needed direction from the Council based on issues that Mr. Bulloch was going to discuss.

Larry Bulloch, Public Works Director, explained that they started the environmental assessment in January 2006. He said that in January, 2007 the document was far enough along that some options were presented to the Fish and Wildlife. He said that since then they have been trying to work through issues with Fish and Wildlife in terms of mitigation. He said that they had hoped to be done by October of 2007 but he said they won?t be because of not being able to resolve issues. Mr. Bulloch said that he wanted to clear up some confusion about what agency they were dealing with. He stated that in the past they had dealt with the HCAC but now they were dealing with the Fish and Wildlife Service. He explained that the reason was a jurisdictional one. He said that since they are now dealing with federal funds it is under the jurisdiction of the Fish and Wildlife Service. Mr. Bulloch referred to the second page of a map that he had handed out. He explained that it was an aerial photo of the existing conditions. He said that the black line on the sides of the road was the extremity of the existing roadway. He stated that was the area that they had to use for their project. He said that the magenta was the area that would require going beyond the existing footprint. He stated that the blue over by Bluff Street would be the area required for an interchange. The orange areas would be surplus land. Land within the footprint area that they would not need to do the project. He said that the HCP boundary is shown in dark green. He stated that half of Bluff Street is in the reserve and half of it is not. Mr. Bulloch said that the major issue is land replacement. He said that they have been told by Fish and Wildlife that for each acre they take out of the reserve they will have to replace it with 5.5 acres. He said that there are some areas that won?t be taken out of the reserve but would be disturbed during construction. He stated that for each acre disturbed they would have to restore and replace with 4.5 acres. Mr. Bulloch asked the Council to turn to the first page of the

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handout. He explained that the highway right of way was indicated by two dark lines and it passed through some of the shaded areas on the map. He said that where the highway right of way passes through the HCP they have to replace the acres.

Mayor McArthur asked who makes the decision on the ratio of land.

Mr. Bulloch stated that it is the Fish and Wildlife Service. He said there is a whole roster of people and they are working with Rene Chee who reports to Laura Rome.

Council Member Whatcott asked if the ratio was just an arbitrary number.

Mr. Bulloch stated that it?s a state guideline that has been used for years.

Council Member Bunker asked if there was an appeal process.

Mr. Bulloch said that they would negotiate with them and if they were not satisfied they would appeal. He said the appeal process is all within the Fish and Wildlife Service. Mr. Bulloch stated that there is $20,992,000 in federal funds and a local match of $3,580,929. He explained that the project is based on 4 lanes and discussed four alternatives and the anticipated cost for each. He stated that the first option would be to do a median and path but no interchange. He reviewed the amount of acres that would be required for mitigation as well as the cost and the construction costs. Mr. Bulloch explained that the total cost would be under the budget amount. Mr. Bulloch stated that another option would be to delete the path and do the interchange. He stated that would require less acreage to mitigate but the construction costs would be higher. He said the total cost would be very near the available funding.

Council Member Whatcott asked what the design was for the interchange.

Mr. Bulloch stated it would be a diamond design.

Council Member Bunker asked if the traffic studies indicate that the interchange is necessary right now.

Mr. Bulloch said that the studies show that it would be necessary in about 5 years. He said that there had been some very serious accidents in that area. Mr. Bulloch explained that the third option would eliminate the median and replace it with a center stripe. It would include the path and interchange.

Council Member Gardner stated that they need the path along the area more than they need the median.

Mr. Bulloch continued to explain how many acres would need to be mitigated and what the construction costs would be for option three. He stated that total cost would be a couple of million over the budget. He said that the preferred option was to do everything. He stated that would include the median, path and interchange. He said that would require the greatest mitigation of 40.8 acres at a cost of 5.3 million dollars. He said that with construction costs the total cost would exceed the budget by $5,000,000.

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August 9, 2007
Page Fourteen

City Manager Gary Esplin asked what the cost was for mitigation per acre.

Mr. Bulloch stated that it is $100,000 per acre.

City Manager Gary Esplin stated that without the mitigation costs they could choose any of the options.

Mr. Phil Giles from Creamer & Noble explained that the land used for mitigation has to be adjacent to the reserve.

City Manager Gary Esplin said that the state should be involved with the project because they are proposing a major change to a state highway. He said that the state supports the project and wants to get it done. He said that the state has been very supportive with the southern corridor and the Bluff Street interchange.

There was general discussion about what acreage could be used for mitigation.

City Manager Gary Esplin explained that they wanted to inform the Council about the options that had been identified. He asked if the median through that particular area was critical enough to do away with the path. He said that he thought the path ties in with the trails and all of the other things that are being done in that area. He informed the Council that the Fish and Wildlife Service is protesting the Flying J project because of the bear claw poppy issue.

There was general discussion about the options that had been presented.

City Manager Gary Esplain suggested that they use option 4 for the purposes of the study. He said they would work with the state and the Fish and Wildlife Service in the meantime to address the mitigation issues.

The Mayor and Council Members agreed to Mr. Esplin?s suggestion.

Council Member Bunker stated that she is on the committee for the October dedication for the Town Square. She said the dedication will be on the 15th of October. She explained that the committee has been trying to get an event for each night or day to show the public what the Town Square could be used for. She discussed some of the ideas that had been suggested and said each highschool and the college would be responsible for parts of the events. Council Member Bunker said that a couple of the Thursday nights were still open. She said that when Sandy Lenois originally came to the Council and asked for Thursdays from September through December she was told that she wouldn?t be able to have the Thursdays in October because the City would want to have those days to celebrate the Town Square. Ms. Bunker said that Ms. Lenois had been working closely with the downtown alliance and Ms. Vicky Baldwin. She stated they would like to schedule events for the first 2 Thursdays in October. Council Member Bunker said that since the Town Square wouldn?t be dedicated until the 15th she thought it would be alright for them to have those first 2 Thursdays. She said that the committee thought that for the other 2 Thursdays they could incorporate the downtown festival going into the front part of the Town Square by the tower. She suggested some artists and musicians could be in the

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August 9, 2007
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area. She said they were thinking about having the festivities from Main Street going down into the front part of the Town Square.

Mayor McArthur said that they didn?t want to commercialize the events for the Town Square.

City Manager Gary Esplin said that it would be just the one day because the City didn?t have any activities planned.

Mayor McArthur said that the Council had stated that they would look into suggestions for the use of the area.

Council Member Bunker said that it wouldn?t be commercializing it because they would have artists in the area and in front of the stores. She said that there wouldn?t be vendors by the park.

City Manager Gary Esplin said that the commercial activities would be on Main Street.

Council Member Bunker said that she wanted to bring the suggestion to the Council for their comments.

ADJOURN TO EXECUTIVE SESSION:
MOTION: A motion to adjourn to executive session to discuss a matter of litigation was made by Council Member Gardner.
SECOND: The motion was seconded by Council Member Whatcott.
VOTE: Mayor McArthur called for a roll call vote, as follows:

Council Member Gardner - aye
Council Member Whatcott - aye
Council Member Bunker - aye

The vote was unanimous and the motion carried.

RECONVENE:
MOTION: A motion to reconvene was made by Council Member Gardner.
SECOND: The motion was seconded by Council Member Whatcott.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

There was discussion about scheduling 30 minutes for each of the Department Heads to come into the next work meeting to discuss their departments.

City Manager Gary Esplin stated that he would get the meetings scheduled.

ADJOURN TO EXECUTIVE SESSION:
MOTION: A motion to adjourn to executive session to discuss a matter of litigation was made by Council Member Gardner.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a roll call vote, as follows:

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August 9, 2007
Page Sixteen

Council Member Gardner - aye
Council Member Whatcott - aye
Council Member Bunker - aye

The vote was unanimous and the motion carried.

The meeting then adjourned after the conclusion of the executive session.




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Judith Mayfield, Deputy City Recorder