City Council Minutes

Thursday, September 21,2006



ST. GEORGE CITY COUNCIL MINUTES
REGULAR MEETING
SEPTEMBER 21, 2006, 4:00 P.M.
CITY COUNCIL CHAMBERS

PRESENT:
Mayor Daniel McArthur
Council Member Rod Orton
Council Member Bob Whatcott
Council Member Larry Gardner
Council Member Gail Bunker
City Manager Gary Esplin
City Attorney Shawn Guzman
City Recorder Gay Cragun

EXCUSED:
Council Member Suzanne Allen


OPENING:
Mayor McArthur called the meeting to order and welcomed all present. The pledge of allegiance was led by Mayor McArthur and the invocation was offered by Tyler Hoskins.

Mayor McArthur announced that anyone wishing to offer the invocation at a City Council meeting was welcome to do so and should contact the City Recorder.

Jon Pike introduced Russ Behrman, the new President of the Chamber of Commerce. Mr. Behrman advised that his previous experience included running the Better Business Bureau for the State of Utah.

Mayor McArthur advised that Item 2F, to consider approval of a change order for engineering design of the water reuse facility, was tabled from the agenda.
Mayor McArthur invited several Scouts in the audience to introduce themselves.

Mayor McArthur announced that the FAA will be presenting the City with a check for the replacement airport at a kick-off on Monday, September 25 at 1:00 p.m. at the City?s hangar at the airport. He invited everyone to attend.

Mayor McArthur advised that a ribbon cutting for St. George Blvd. will be held on Friday, September 29 at 7:30 a.m. in the Smith?s parking lot.

AWARD OF BID:
Consider award of bid for engineering services to design a beginning project for the replacement airport.

Purchasing Manager Connie Hood recommended an agreement be entered into with Creamer & Noble.

Mayor McArthur explained that the project will consists of removing the old drag strip asphalt.

City Manager Gary Esplin commented that the site will also be secured.

Council Member Whatcott inquired if this meant that the remote control airplane club could no longer use the runway.

Mayor McArthur commented he thought the City would let them use the site for a longer period of time.

City Manager Gary Esplin commented that if the City allows the remote control airplane club to use the site, it should not be securing the site. He commented that the City Council could wait another year if it wanted to and allow the existing operations to use the site.

Mayor McArthur commented that the City should allow the public to use the site as long as it possibly can.

MOTION: A motion was made by Council Member Gardner to approve the agreement with Creamer and Noble.
SECOND: The motion was seconded by Council Member Bunker.

Council Member Bunker inquired if funds received from the FAA would cover the cost of the agreement.

City Manager Gary Esplin replied that it would, except for the City?s match.

Mayor McArthur commented he hoped the City could proceed with the project while allowing the present use.

VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

Council Member Whatcott clarified that this agreement is for engineering of the design.

Ms. Hood replied that this was correct.



St. George City Council Minutes
September 21, 2006
Page Two

AWARD OF BID:
Consider approval of a secondary electrical change order for the St. George Boulevard project.

Purchasing Manager Connie Hood recommended approval of a change order in the amount of $83,037.83 with the current subcontractor, KV Electric.

City Manager Gary Esplin explained that the change order is for uplighting trees along the Boulevard for Christmas and other events, and will provide more outlets for additional power.

Support Services Manager Marc Mortensen explained that power is being extended to 270 boxes, and by mid-October every tree will be lit.

MOTION: A motion was made by Council Member Orton to approve the change order.
SECOND: The motion was seconded by Council Member Gardner.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

AWARD OF BID:
Consider award of bid for overhaul and upgrade kit to replace the existing GE LTCs in the Twin Lakes and Sunset substations.

Purchasing Manager Connie Hood recommended award of the bid to the sole source supplier, High Voltage Supply, in the amount of $51,800.

City Manager Gary Esplin explained that this will allow the City to increase the capacity of the substations without the need for additional substations.

MOTION: A motion was made by Council Member Whatcott to award the bid to High Voltage Supply in the amount of $51,800.
SECOND: The motion was seconded by Council Member Gardner.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

AWARD OF BID:
Consider award of bid for a 2007 sewer combo machine for the Wastewater Collection Division.

Purchasing Manager Connie Hood explained that two bids were received. Maric Sales is the low bidder offering the best deal and warranty. She recommended award of the bid to Maric Sales in the amount of $179,956. With the trade-in/buy back the total cost to the City will be $41,566.

MOTION: A motion was made by Council Member Orton to award the bid to Maric Sales in the amount of $179,956.
SECOND: The motion was seconded by Council Member Whatcott.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

AWARD OF BID:
Consider award of bid for a 2007 four-wheel drive crew cab for the Water Services Department.

Purchasing Manager Connie Hood recommended award of the bid to Ken Garff in the amount of $27,399.38. St. George Ford submitted a bid within 5% of the low bid, but declined to match the low bid.

Mayor McArthur explained that if local bidders are within 5% of the low bid, they have the opportunity to match the low bid. In this case, the local bidder decided not to match the bid of the low bidder, who has the state contract.

MOTION: A motion was made by Council Member Bunker to award the bid to the low bidder, Ken Garff, in the amount of $27,399.38.
SECOND: The motion was seconded by Council Member Whatcott.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

CHANGE ORDER:
Consider approval of a change order for engineering design of the water reuse facility.

This item was tabled.

AWARD OF BID:
Consider award of bid for ABB reclosures.

Purchasing Manager Connie Hood recommended award of the bid to the sole source supplier, Codale Manufacturing, in the amount of $40,513.

Council Member Whatcott explained that these reclosures will allow the City to expand the substation rather than have to build a new one.

MOTION: A motion was made by Council Member Whatcott to award the bid to the low bidder, Codale Manufacturing, in the amount of $40,513.
SECOND: The motion was seconded by Council Member Orton.
St. George City Council Minutes
September 21, 2006
Page Three

VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

AWARD OF BID:
Consider award of bid for networking equipment.

Purchasing Manager Connie Hood explained that this bid is for Cisco switches needed to expand the network and VOIP project in the Police Department. Cache Valley has been the lowest bidder on all of the City Cisco projects to date. She recommended award of the bid to Cache Valley in the amount of $53,701.90.

City Manager Gary Esplin advised that the City Office would be done next and will significantly reduce the cost of phone service.

MOTION: A motion was made by Council Member Whatcott to award the bid to Cache Valley in the amount of $53,701.90.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

AWARD OF BID:
Consider award of bid for Vesta Meridian Advance Emergency Call Center equipment and set-up, and removal of existing communication equipment.

Deputy Chief Russ Peck explained that this equipment will provide police dispatch with the location where cell phone calls to 911 are made. It is a PC based system which can be upgraded with software and expanded as the City grows. Permission is also requested to move the old system to fire station No. 7 where it can be utilized as a back-up center. The cost of the system is $606,800, with removal at $58,935, for a total cost of $665,735. With funds from a 911 Communication grant, general fund restricted cash, and a budgeted payment, the remaining amount to be funded is $124,545. The plan is to finance this amount over a three year period. Payments will be $46,000 a year.

City Manager Gary Esplin explained that the reason financing is recommended is so the payments can be included in the budget and all communities can pay their fair share of the costs.

Deputy Chief Peck advised that a federal mandate required that all cell phones manufactured after 1988 have GPS chips.

Dispatch Supervisor Jeff Dial commented that the technology has the ability for triangulation.

Linda Lujan from Qwest explained the system in more detail and presented a power point presentation.

Jeff Dial explained that 50% of the calls to the 911 system are from cell phones, and 65% of the calls into the 911 center are generated in St. George.

Council Member Orton inquired if fire station No. 7 would be manned.

Deputy Chief Peck replied that it would not be manned but would be used as a back-up center.

Jeff Dial advised that it would also be used to take overflow calls.

MOTION: A motion was made by Council Member Gardner to award the bid to Qwest in the amount of $665,735.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

GRANT AGREEMENT:
Consider authorizing the Mayor to sign a grant agreement with the State of Utah Department of Public Safety for the 911 communication system in the amount of $236,746.

MOTION: A motion was made by Council Member Gardner to authorize the Mayor to sign the grant agreement.
SECOND: The motion was seconded by Council Member Orton.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

GRANT AGREEMENT:
Consider authorizing the Mayor to sign a grant agreement with the State of Utah Department of Public Safety for the 911 communication system in the amount of $79,445.

MOTION: A motion was made by Council Member Orton to authorize the Mayor to sign the grant agreement.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

ORDINANCE:
Consider approval of an ordinance deleting the 15 day public notice period and require that public notice periods comply with State law.


St. George City Council Minutes
September 21, 2006
Page Four

City Manager Gary Esplin explained that the City is currently advertising zone changes for 15 days. When the state law was changed last year, this public notice period was reduced to ten days. He suggested that the City?s ordinance be amended to conform with the new state law.

MOTION: A motion was made by Council Member Gardner to approve the ordinance.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a roll call vote, as follows:

Council Member Gardner - aye
Council Member Bunker - aye
Council Member Whatcott - aye
Council Member Orton - aye

The vote was unanimous and the motion carried.

ORDINANCE:
Consider approval of an ordinance regulating rental units.

City Attorney Shawn Guzman explained that the proposed ordinance amends the City?s current rental fit premises ordinance to require that anyone who has a rental in the City obtain a business license. This amendment has become necessary because some property owners are trying to circumvent the inspection process by listing the properties in names of different family members, or LLCs, etc. The City is not requiring inspection of one or two units owned by the same owner, but if it is observed that the landscaping is not being maintained, or there is another violation of the ordinance, then the City would have the right to inspect the premises. The ordinance applies to residential rentals only.

MOTION: A motion was made by Council Member Orton to approve the ordinance.
SECOND: The motion was seconded by Council Member Whatcott.

City Attorney Shawn Guzman explained that a license is required for each entity name. If properties are divided up into different entity names, a license for each entity will be required.

Business License Officer Laura Woolsey advised that staff would like to implement the ordinance January 1.

AMENDED MOTION: Council Member Orton amended his motion to include the provision that implementation would take place January 1.
SECOND: The motion was seconded by Council Member Whatcott.
VOTE: Mayor McArthur called for a roll call vote, as follows:

Council Member Orton - aye
Council Member Whatcott - aye
Council Member Bunker - aye
Council Member Gardner - aye

The vote was unanimous and the motion carried.

ST. GEORGE BOOK FESTIVAL:
Consider a request for sponsorship of the St. George Book Festival.

City Attorney Shawn Guzman explained that a local group would like to hold a book festival by bringing in authors from around the country to talk about their books and then open up to questions with the idea being a fun dialogue between those who love to read and those who write books. All activities would be free to the public. A grant has been given by the Utah Humanities Council, and funds from the Utah State Library Board and Spectrum have been donated. The group requests City sponsorship and use of the Arts Building. It is hoped that next year it can be held at the Plaza.

Support Services Manager Marc Mortensen commented that the group is requesting a $1500 donation from the City for purchase of banners advertising the festival, and permission to hang them in the historic area of the City on the Boulevard and Main Street. All funds will be used for publicity.

MOTION: A motion was made by Council Member Bunker to approve the request.
SECOND: The motion was seconded by Council Member Orton.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

BEER LICENSE/LOCAL CONSENT:
Consider a request for a beer license and local consent for a restaurant liquor license for Iggy?s Sports Grill at 148 South 1470 East. Hersh Ipaktchian, applicant.

City Manager Gary Esplin stated that the application meets ordinance requirements and staff recommends approval.

MOTION: A motion was made by Council Member Orton to approve the beer license and local consent.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

St. George City Council Minutes
September 21, 2006
Page Five

Hersh Ipaktchian, applicant, advised that the restaurant will open November 15 and will use big screen TVs for entertainment. He explained that he resides in Layton, has been in the United States over 50 years, and in the restaurant business over 40 years.

AGREEMENT:
Consider approval of a cooperative agency agreement with UDOT for airport project #3-49-0060-06.

City Manager Gary Esplin explained that the agreement is for financial planning and design work. This money will come from the FAA through UDOT to the City.

MOTION: A motion was made by Council Member Whatcott to approve the agreement.
SECOND: The motion was seconded by Council Member Orton.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

APPROVAL OF GRANT:
Consider approval of a grant from the FAA for land acquisition.

City Manager Gary Esplin explained that Monday the Director of the FAA will be here to make an announcement and presentation with regard to the new replacement airport. Authorization is needed for the mayor to sign the grant agreement for land acquisition for up to $20 million. Staff is concerned about where the match will come from and it will have to do a full financing plan on the entire project. It will not spend any finds until there is an agreement.

MOTION: A motion was made by Council Member Whatcott to approve the grant.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

INTRODUCTION OF NEW STAFF:
Community Development Director Bob Nicholson introduced new staff members John Willis, a new planner, and Clayton Lucas, who will be doing CDBG administration in addition to planning tasks.

PRELIMINARY PLAT:
Consider approval of the preliminary plat for Royal Pine Estates located on the west side of 3000 East at about 1190 South. Larry McEntire, applicant.

Community Development Director Bob Nicholson advised that the public hearing for this plat was held and closed in May but action was tabled because of road issues. Since then a small strip adjacent to Royal Pine Estates has been re-zoned from A-1 to R-1-12 and the road issues have been resolved. There will not be any access off 3000 East. The project will tie into the Firenze Subdivision and Stone Valley Estates.

Council Member Gardner commented that because access off 3000 East seems to be below the existing access which is the property boundary, he wondered if the property owners had been involved in the discussion.

Jay Sandberg replied that no contact had been made other than through the public notice.

Council Member Gardner inquired if the access could be moved.

Jay Sandberg replied that 3000 East is an arterial road and will eventually tie into the bridge planned for Mall Drive. Access is the existing driveway into the church. Access could come from 1450 South, but staff would have to look at it. He advised that the final plat is in the approval process to take half the street away, and the road issues as far as grade have been resolved.

MOTION: A motion was made by Council Member Gardner to approve the preliminary plat with the stipulation that this action deals with the subdivision and not necessarily the layout of the roads on the master plan.

Jay Sandberg advised that the map presented is just to show where access could be for good spacing, and aligning with the driveway of the church would be a good location.

SECOND: The motion was seconded by Council Member Orton.

Council Member Bunker inquired if there had been any discussion about making the walking trail wider or connecting it.

Jay Sandberg replied that the only discussion was regard to width and staff felt it should be 10 feet wide, with three to four feet on each side. There was no discussion with regard to connectivity.

Council Member Bunker inquired if the walking trail would connect with the City trail.

Jay Sandberg replied that it will tie into the trail along 3000 East.

Council Member Bunker inquired if the trail would connect to other subdivision which may have trails in the future.


St. George City Council Minutes
September 21, 2006
Page Six

City Manager Gary Esplin replied due to a change in philosophy, this trail would be isolated, and connecting it to the trail along 3000 East is as good as the City can do.

VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

INTRODUCTION OF NEW SPECTRUM REPORTER:
Brian Passey introduced Scott Johnson who will now be covering the City. Mr. Johnson advised that he moved here two months ago from Virginia.


APPROVAL OF MINUTES:
Consider approval of the minutes of the special City Council meeting held August 31, 2006.

MOTION: A motion was made by Council Member Bunker to approve the minutes as amended.
SECOND: The motion was seconded by Council Member Whatcott.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

ADJOURN TO EXECUTIVE SESSION IN ADMINISTRATIVE CONFERENCE ROOM:
MOTION: A motion was made by Council Member Gardner to adjourn to an executive session to discuss litigation and personnel.
SECOND: The motion was seconded by Council Member Orton.
VOTE: Mayor McArthur called for a roll call vote, as follows:

Council Member Gardner - aye
Council Member Orton - aye
Council Member Bunker - aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

RECONVENE:
MOTION: A motion to reconvene was made by Council Member Gardner.
SECOND: The motion was seconded by Council Member Whatcott.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.

MISCELLANEOUS DISCUSSIONS:
A brief discussion was held on moving the electrical boxes at the corner of Airport Road and Bluff Street.

City Manager Gary Esplin explained that the Police Department is having difficulty keeping officers due to the high cost of housing, and recommended they be allowed to use the Car Per Man program for a distance of 15 miles outside of City boundaries to help compensate them.

Mayor McArthur suggested charging those officers who live as far away as Hurricane or Veyo $30 a month for use of the vehicles. He expressed concern that those officers living 15 miles away might not respond in an on-call situation.

Chief Stratton explained that he currently has 12 people in training, two vacant positions in dispatch, four full-time and five part-time positions to fill.

City Manager Gary Esplin commented that there a lot of mobility within the department, but perhaps the time periods between levels can be shortened.

City Manager Gary Esplin explained that Ron Thompson is pushing for an answer with regard to the storm drain system in the fields. The WCWCD is installng a 48" pipe and would like the City to partner with him and put in a 66" pipe. The WCWCD is willing to pay the cost of the 48" pipe. The item will be scheduled on the next agenda.

City Manager Gary Esplin advised that a work meeting would be scheduled to address the land bill.

Mayor McArthur reported on a phone call with Chad Hardy who feels the City owes him money.

ADJOURN:
MOTION: A motion to adjourn at 7:45 p.m. was made by Council Member Whatcott.
SECOND: The motion was seconded by Council Member Bunker.
VOTE: Mayor McArthur called for a vote, and all voted aye. The motion carried.



____________________________________
Gay Cragun, City Recorder