City Council Minutes

Thursday, October 17,2002



ST. GEORGE CITY COUNCIL MINUTES
REGULAR MEETING
OCTOBER 17, 2002, 4:00 P.M.
CITY COUNCIL CHAMBERS

PRESENT:
Mayor Daniel McArthur
Council Member Bob Whatcott
Council Member Suzanne Allen
Council Member Rod Orton
Council Member Larry Gardner
City Manager Gary Esplin
Interim City Attorney Ron Read
City Recorder Gay Cragun

EXCUSED:
Council Member Sharon Isom

OPENING:
Mayor McArthur called the meeting to order and welcomed those present. He excused Council Member Isom who was ill and announced that Council Member Gardner would be arriving late. The salute to the flag was led by Gay Cragun, and the invocation was offered by Marc Mortensen.

Mayor McArthur announced that a City-wide clean-up day was scheduled for Saturday, October 26.

Mayor McArthur recognized the Dixie High School Girls Tennis Team and announced that they, along with the Pine View High School Girls Tennis Team, were co-champions of the 3A championship in tennis. Their coach, Michelle Davis, then introduced the team members.

Mayor McArthur recognized the 3A state champions in golf. Their assistant coach, Reed McArthur, then introduced the team members.

AWARD OF BID:
Consider award of bid for the purchase of USCO switches and voltage regulators for the Hillside Substation.

Purchasing Agent, Sue Swensen, recommended purchase of UCSO switches from the sole source vendor, USCO Power, in the amount of $26,704.

A motion was made by Council Member Orton and seconded by Council Member Whatcott to award the sole source purchase to USCO Power in the amount of $26,704. Mayor McArthur called for a vote, as follows:

Council Member Orton - aye
Council Member Whatcott - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

Purchasing Agent Sue Swensen recommended purchase of three voltage regulators from the sole source vendor, Cooper Power, in the amount of $41,946.

A motion was made by Council Member Whatcott and seconded by Council Member Orton to award the sole source purchase to Cooper Power in the amount of $41,946. Mayor McArthur called for a vote, as follows:

Council Member Whatcott - aye
Council Member Orton - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

AWARD OF BID:
Consider award of bid for a blanket purchase order for asphalt repairs and patching.

Purchasing Agent Sue Swensen presented the bids received:

Progressive Contracting $75,250
Coughlin Company $78,250
Western Rock Products $78,500
Holbrook Asphalt $91,500

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October 17, 2002
Page Two

She recommended award of the bid to the three low bidders, and stated that staff would be advised to use the lowest of the three bids first, then second and third low bid when the first low bid was not available. The bid amounts are per cubic foot.

A motion was made by Council Member Allen and seconded by Council Member Orton to award the bid to the three low bidders, Progressive Contracting, Coughlin Company, and Western Rock Products. Mayor McArthur called for a vote, as follows:

Council Member Allen - aye
Council Member Orton - aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

AWARD OF BID:
Consider award of contract for the water tank coatings.

Purchasing Agent Sue Swensen presented two bids received:

Robison-Prezioso $503,870
State Painting $331,263

She recommended award of the bid to the low bidder, State Painting, in the amount of $331,263. She also recommended that the performance bond be waived due to past experience with the company. This will lower the bid by an additional 5%. Three tanks will be painted.

A motion was made by Council Member Orton and seconded by Council Member Whatcott to award the bid to State Painting in the amount of $331,163, less 5% due to waiver of the performance bond.

AWARD OF BID:
Consider award of contract for the SWAT vehicle box van/interior for the Police Department.

Purchasing Agent Sue Swensen advised that staff contacted three vendors for proposals to design a SWAT van. Emergency Management Equipment in Salt Lake City has the federal contract and was substantially less than the other proposals when transportation of the cab and chassis to the location was taken into account. She recommended award of the bid to Emergency Management Equipment in the amount of $49,249.67.

Lt. Russ Riggs advised that this custom built SWAT van will essentially fulfill the needs of the Police Department and will be purchased through a federal grant awarded to Washington County.

A motion to award the bid to Emergency Management Equipment in the amount of $49,249.67 was made by Council Member Whatcott and seconded by Council Member Orton. Mayor McArthur called for a vote, as follows:

Council Member Whatcott - aye
Council Member Orton - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

EMERGENCY PURCHASE ORDER:
Consider approval of an emergency purchase order to repair one of the diesel plant engines.

Purchasing Agent Sue Swensen advised this was an emergency purchase to repair one of the diesel engines. The vendor was Cooper Energy Services in the amount of $36,057.72

City Manager Gary Esplin advised that the under the City's Purchasing Ordinance, the City Manager has the right to authorize an emergency purchase with ratification by the City Council.

A motion was made by Council Member Orton and seconded by Council Member Allen to approve the emergency purchase. Mayor McArthur called for a vote, as follows:


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October 17, 2002
Page Three

Council Member Orton - aye
Council Member Allen - aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

AWARD OF BID:
Consider approval of a proposal to provide wireless phone service for the City.

Purchasing Agent Sue Swensen advised that proposals were sent out and received from six wireless phone providers. A committee consisting of employees from several departments was formed to evaluate the bids. It was recommended by all that the City remain with its current provider, Nextel Communications. The City's phone bills for the last three years average $83,000 a year.

A motion was made by Council Member Allen and seconded by Council Member Orton to award the bid to Nextel Communications. Mayor McArthur called for a vote, as follows:

Council Member Allen - aye
Council Member Orton - aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

Ms. Swensen recommended the contract be set up on a year-to-year basis for review, with the option of renewing it for a three year period.

Council Member Allen amended her motion to include this provision, and it was seconded by Council Member Orton. Mayor McArthur called for a vote, as follows:

Council Member Allen - aye
Council Member Orton - aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

INTRODUCTION OF SCOUTS:
Mayor McArthur invited several Scouts from Troop 646 to introduce themselves.

RESOLUTION:
Consider approval of the final Special Improvement District Bond Resolution 99-4.

City Manager Gary Esplin explained this resolution was necessary in order to finalize special improvement district 99-4. However, because a suit has been filed by one of the property owners in the district, the amount of the bond has to be reduced pending outcome of the suit. He recommended a final bond amount of $1,109,489.77.

A motion was made by Council Member Orton and seconded by Council Member Whatcott to approve the final bond resolution for SID 99-4 in the amount of $1,109,489.77. Mayor McArthur called for a roll call vote, as follows:

Council Member Orton - aye
Council Member Whatcott - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

RESOLUTION:
Consider approval of a resolution abandoning the existing public utilities and drainage easements associated with the Parkside Phase 2 Subdivision, Lots 25 and 26.

City Manager Gary Esplin explained this resolution is necessary in order to make lot line adjustments to increase the size of one of the lots. The applicant will provide the City with required easements, and staff recommends approval.

A motion was made by Council Member Whatcott and seconded by Council Member Allen to approve the resolution. Mayor McArthur called for a roll call vote, as follows:


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October 17, 2002
Page Four

Council Member Whatcott - aye
Council Member Allen - aye
Council Member Orton - aye

The vote was unanimous and the motion carried.

RESOLUTION:
Consider approval of a resolution abandoning the existing public utilities and drainage easements associated with the Boulders Phase 1 Subdivision, Lots 12, 13 and 14.

City Manager Gary Esplin explained this resolution was necessary to allow Lot 13 to be eliminated and allow the remaining acreage to be readjusted. The applicant will provide the City with the necessary easements.

A motion was made by Council Member Orton and seconded by Council Member Whatcott to approve the resolution. Mayor McArthur called for a roll call vote, as follows:

Council Member Orton - aye
Council Member Whatcott - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

RESOLUTION:
Consider approval of a resolution authorizing acquisition of the Tolman water system.

City Manager Gary Esplin explained that this resolution will authorize acquisition of the Tolman water system which includes two wells, a tank, pipe, easements and 359.91 acre feet of water rights. The City is working with the BLM on approval to drill another well in the area. The purchase price is $1,550,000.

Mayor McArthur commented that the City will also move additional water rights into this area.

City Manager Gary Esplin explained the City is working with the Winchester Hills Water Company to resolve their protest, and the intent is to get the system on line as soon as possible. Ledges Land, LC is the seller.

A motion was made by Council Member Whatcott and seconded by Council Member Orton to approve the resolution. Mayor McArthur called for a roll call vote, as follows:

Council Member Whatcott - aye
Council Member Orton - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

WATER EXCHANGE AGREEMENT:
Consider approval of a water exchange agreement between the City of St. George and Ledges Land, LC.

City Manager Gary Esplin commented that staff has minor concerns with the agreement and requested that any Council approval be made subject to final legal review by the City Attorney.

Rick Hafen explained that Ledges Land, LC has acquired various water rights over the past few years as they are planning a project in the northwestern part of the City near Winchester Hills. All the water rights are underground with the exception of one. Many of the rights can be used for culinary purposes, but the Ledges does not contemplate the need for culinary water rights for their project. They do, however, have a need for irrigation water. They are willing to exchange these rights for reuse water. Staff determined that the water rights for culinary use should be exchanged for reuse water at a ratio of greater than one, i.e. two acre feet of reuse water for one acre foot of culinary water. The Ledges will exchange 1,084.12 acre feet of water. The surface rights can be moved into Quail Creek and treated at a ratio of one and one-half to one. Ledges Land, LC will be receiving 1,335 acre feet of water.



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October 17, 2002
Page Five

City Manager Gary Esplin clarified that the water rights being exchanged on a two for one ratio are 231 acre feet of underground water rights, which is anticipated to be transferred to the Tolman wells. 312.21 acre feet of surface rights will be stored in the Quail Creek or Sand Hollow reservoirs. The other two water rights add up to 541 acre feet and are located south of the Virgin River and can be used for projects in the Little Valley area and for the new airport. The purpose of the agreement is to transfer title to the rights so the City has legal authority to move the water to the Tolman wells.

Rick Hafen advised the original date for completion of the project which includes supplying reuse water has been moved to 2007.

City Manager Gary Esplin commented this will give the City a better chance to get the reuse water on line.

Rick Hafen advised that until the time reuse water becomes available, Ledges Land retains the right to use up to 650 acre feet of water for a golf course. In the event the reuse water is not on line when the Ledges develops, they will cooperate to provide the 650 acre feet out of a well that is not being used or a well that has excess capacity.
He advised that the City has agreed to cooperate in obtaining easements across Entrada to provide reuse water to the Ledges, and the cost of the reuse water to the Ledges will only be the cost to pump the water to the Ledges' point of delivery. There will be no other costs for the delivery of the water. The Ledges will also retain the right to sell, transfer or exchange any reuse water it acquires under this agreement.

Council Member Orton inquired if the agreement was recommended by the Water and Power Department.

City Manager Gary Esplin replied that it was, with the recommended changes.

Acting Water and Power Director Phil Solomon advised that funds for the acquisition are in the capital projects budget.

A motion was made by Council Member Whatcott and seconded by Council Member Orton to approve the agreement subject to legal review. Mayor McArthur called for a vote, as follows:

Council Member Whatcott - aye
Council Member Orton - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

WATER LEASE AGREEMENT:
Consider approval of a water lease agreement between the City of St. George and Ledges Land, LC.

City Manager Gary Esplin explained the agreement allows the City to lease water rights from Ledges Land, LC so that the City can make application to change the water rights into its name. The lease will expire at the end of one year.

Rick Hafen advised that the lease will allow the change applications to take place within a week to ten days and will allow the City to move forward, as the purchase and exchange may not be completed for 30-60 days.

A motion to approve the water lease agreement was made by Council Member Allen and seconded by Council Member Whatcott. Mayor McArthur called for a vote, as follows:

Council Member Allen - aye
Council Member Whatcott - aye
Council Member Orton - aye

The vote was unanimous and the motion carried.

INTRODUCTION OF SCOUTS:
Mayor McArthur invited Scouts from Troop 548 to introduce themselves.

SET PUBLIC HEARING:
Associate Planner Mark Bradley advised that the Planning Commission, at its meeting held October 8, 2002, recommended that a public hearing be scheduled for November 7, 2002 at 5:00 p.m. to consider approval of an amended PD Commercial zone for 3D

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October 17, 2002
Page Six

Commercial located north of the Flying J Station on the northeast corner of the Brigham Road/I-15 Interchange to adjust the property boundary to include additional land to the east and exclude hillside land to the north. Doug Hunt is the applicant.

A motion was made by Council Member Orton and seconded by Council Member Whatcott to set the public hearing as recommended by the Planning Commission. Mayor McArthur called for a vote, as follows:

Council Member Orton -aye
Council Member Whatcott - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

PRELIMINARY PLAT:
Associate Planner Mark Bradley advised that the Planning Commission, at its meeting held October 8, 2002, recommended approval of the preliminary plat for Tonaquint Office Campus Phase I. There are three proposed building pads on the site. Building A and B are two story buildings and Building C is three stories (35' in height). There will be underground parking under each building. The City trail will run along the north end of the phase and 1600 South Street may have a landscape planter median between the two lanes. Details of the street cross-section are to be worked out and the roundabout will not be included. The asphalt width of the driveway off of 1600 South Street running north is required to be 25'. The applicants are also requesting a landscape transfer along 1600 South Street where uncovered parking encroaches into the 25' landscape setback area. This request can be made as along as any reduction in one area shall be made up by additional landscaping in another area adjacent to the road right-of-way. Gail Maxwell is the agent.

Council Member Gardner arrived.

A motion was made by Council Member Allen and seconded by Council Member Orton to approve the preliminary plat as recommended by the Planning Commission. Mayor McArthur called for a vote, as follows:

Council Member Allen - aye
Council Member Orton - aye
Council Member Whatcott - aye
Council Member Gardner - abstained

The motion carried.

FINAL PLATS:
Associate Planner Mark Bradley advised that the Planning Commission, at its meeting held October 8, 2002, recommended approval of the following final plats: Crescent Point at Sunbrook, Bedrock Townhomes Phase 2, West Terrace Subdivision, Sage Hollow Subdivision in Little Valley, and Ventana Professional Park Phase I.

A motion was made by Council Member Orton and seconded by Council Member Allen to approve the final plats as recommended by the Planning Commission and authorize the Mayor to sign them. Mayor McArthur called for a vote, as follows:

Council Member Orton - aye
Council Member Allen - aye
Council Member Whatcott - aye
Council Member Gardner - aye

The vote was unanimous and the motion carried.

EXPAND NON-CONFORMING BUILDING:
Associate Planner Mark Bradley advised that the Planning Commission, at its meeting held October 8, 2002, recommended approval to expand a non-conforming building at 245 South 300 West. The requested addition is for 630 sq. ft. to extend from the south rear corner of the dwelling. The home was built in 1957 and the south property line has not been adjusted. Planning staff finds this home to be a legal non-conforming structure. The south property adjacent to this lot has a driveway on the north side of the home, and it does not appear the request for the single story addition would impose any unreasonable burden on the adjacent property. A notice was sent to the adjacent property owner and the City did not receive any feedback. Larry Rutherford is the agent.

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October 17, 2002
Page Seven

A motion was made by Council Member Gardner and seconded by Council Member Whatcott to approve the request as recommended by the Planning Commission. Mayor McArthur called for a vote, as follows:

Council Member Gardner - aye
Council Member Whatcott - aye
Council Member Allen - aye
Council Member Orton - aye

The vote was unanimous and the motion carried.

LOT SPLIT:
Associate Planner Mark Bradley advised that the Planning Commission, at its meeting held October 8, 2002, recommended approval of a lot split for land zoned A-1 at 2170 South and 3317 East off of 3430 East Street with the stipulation that a deed restriction be placed on the newly created lot with the bird barn that a building permit will not be issued until the property can be hooked to the City sewer system, or approved by the City Council. The agent working for the bank has been advised by staff about the policy of dividing land in the Little Valley area in accordance with the concurrency policy. Half of the right-of-way on 2170 South for the portion along the proposed new lot with the existing dwelling has been dedicated and improved. Bob Elliott is the agent.

Council Member Gardner questioned how this request compared with others which were denied because they were not located in an improved subdivision.

City Manager Gary Esplin replied that there is already an existing home on this property, and an additional lot is being created. The new lot cannot be used, however, until it meets concurrency requirements.

A motion was made by Council Member Gardner and seconded by Council Member Allen to approve the lot split subject to the recommendations of the Planning Commission. Mayor McArthur called for a vote, as follows:

Council Member Gardner - aye
Council Member Allen - aye
Council Member Orton - aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

CONDITIONAL USE PERMIT:
Consider approval of a conditional use permit for modifications to the Dixie High School campus.

Associate Planner Mark Bradley advised that the Planning Commission, at its meeting held October 8, 2002, recommended approval of a conditional use permit for changes to be made to the Dixie High School campus at 400 East 700 South. The current main building with classrooms will be renovated. The classrooms will be located in the new main building south of the new performing arts building. The proposed height of the new main building will be up to 46' which is part of the conditional use permit request. Parking requirements for one for every faculty member and one for every six students, for a total required of 220. The site plan shows 574 parking spaces. Washington County School District is the applicant.

A motion was made by Council Member Gardner and seconded by Council Member Allen to approve the conditional use permit as requested.

Council Member Whatcott commented it seemed that generally the City's parking requirements were insufficient, and inquired if staff were re-evaluating them.

Mr. Bradley replied that staff was in the process of looking at the parking requirement for high schools.

Council Member Whatcott suggested that overall parking requirements for all uses be studied, as well as the issue of C-3 vs. C-2 zoning.

Mayor McArthur called for a vote, as follows:

Council Member Gardner - aye
Council Member Allen - aye

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October 17, 2002
Page Eight

Council Member Orton - aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

ADJOURN TO EXECUTIVE SESSION:
A motion to adjourn to an executive session to discuss personnel issues was made by Council Member Orton and seconded by Council Member Allen. Mayor McArthur called for a vote, as follows:

Council Member Orton - aye
Council Member Allen - aye
Council Member Whatcott - aye
Council Member Gardner - aye

The vote was unanimous and the motion carried.

RECONVENE:
A motion to reconvene was made by Council Member Allen and seconded by Council Member Gardner. Mayor McArthur called for a vote, as follows:

Council Member Allen - aye
Council Member Gardner - aye
Council Member Orton - aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

INTRODUCTION OF SCOUT:
Mayor McArthur invited Life Scout Cory Black to introduce himself.

COLOR COUNTRY MODEL RAILROAD SHOW:
An unidentified man from the audience announced that the Color Country Model Railroad Show would be held Saturday, October 19 from 10:00 a.m. to 4:00 p.m. at the Social Hall.

ENGINEERING SERVICES AGREEMENT:
Consider approval of an engineering services agreement for design and construction engineering between the City of St. George and Alpha Engineering for the proposed reuse pipeline.

Acting Water and Power Director Phil Solomon advised that the City is moving ahead
with the reuse project with hopes of receiving funds from the federal government. This contract is for design services and also includes construction management services. He recommended funding only that portion which comes out of the Water and Power Department budget - $542,820.

A motion was made by Council Member Gardner and seconded by Council Member Allen to approve the agreement.

Mr. Solomon explained that the design fee includes design of a reservoir, either adjacent to the Ivins reservoir or another site in the area. The wastewater will be pumped there during the winter for storage and thus double the capacity of the reuse system.

Mayor McArthur called for a vote, as follows:

Council Member Gardner - aye
Council Member Allen - aye
Council Member Orton -aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

MEMORANDUM OF AGREEMENT:
Consider approval of a memorandum of agreement between UDOT, Five County Association of Governments, and the City of St. George for Metropolitan Planning Organization designation.

Public Works Director Larry Bulloch explained that the City received official MPO designation as of October 9, and the proposed agreement must be approved in order

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October 17, 2002
Page Nine

to implement the MPO. The agreement defines the roles of the different parties. The Five County Association of Governments will be the administering agency, UDOT is involved as the transit agency, and the City is the transit agent.

Interim City Attorney Ron Read suggested that any approval of the agreement be made subject to his review.

A motion was made by Council Member Orton and seconded by Council Member Allen to approve the agreement subject to final review by the City Attorney. Mayor McArthur called for a vote, as follows:

Council Member Orton - aye
Council Member Allen - aye
Council Member Whatcott - aye
Council Member Gardner - aye

The vote was unanimous and the motion carried.

MEMORANDUM OF UNDERSTANDING:
Consider approval of a memorandum of understanding between the City of St. George and the United States Federal Aviation Administration regarding an EIS study for the replacement airport.

Public Works Director Larry Bulloch explained that the memorandum of understanding defines the working relationship between the City and FAA during the EIS process. The City acknowledges the FAA as the final authority in the decision-making process. The City is the sponsoring agency which will issue all of the documents to complete the work and submit them to the FAA for their approval. The City is responsible to pay for the work, but in turn the document acknowledges that the City is eligible for grants, and in fact has already received a grant in the amount of $500,000 to pay for this EIS work.

A motion was made by Council Member Gardner and seconded by Council Member Whatcott to approve the memorandum of understanding.

Mr. Bulloch explained that the EIS scoping process will give the public and all agencies an opportunity to comment on what they think the EIS should include. The deadline for submission of comments is November 14.

Mayor McArthur called for a vote, as follows:

Council Member Gardner - aye
Council Member Whatcott - aye
Council Member Orton - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

REFINEMENT OF AIRPORT LAYOUT:
Consider approval of Subtask 2.4 with Carter Burgess for refinement of the airport layout plan budget and schedule for the replacement airport.

Public Works Director Larry Bulloch advised that the City is moving ahead with other elements of the new airport project, including refinement of the airport layout plan. The proposed Subtask will also define how the project will be financed. Staff is comfortable the airport can be built for $92,000,000, but it is critical that the cash flow is available when it is needed. The engineer feels the airport can be built for less than $92,000,000, and they would like to refine the design elements to reduce the costs.
Mr. Bulloch explained that bids were not sought, but rather a contract to pay for the services so that each engineer is paid a certain rate. Staff feels that the hours requested to perform the work are reasonable.

Council Member Orton expressed hope that someone was monitoring the process. He then made a motion to approve Subtask 2.4. The motion was seconded by Council Member Gardner. Mayor McArthur called for a vote, as follows:

Council Member Orton - aye
Council Member Gardner - aye
Council Member Allen - aye
Council Member Whatcott - aye


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October 17, 2002
Page Ten

The vote was unanimous and the motion carried.

Council Member Whatcott commented that he hoped the City has an expert marking the path as the airport project is implemented.

COOPERATIVE AGREEMENT:
Consider approval of a cooperative agreement with the Utah Department of Transportation for a safety sidewalk project on Bluff Street.

Public Works Director Larry Bulloch advised that this project will include construction of sidewalk on the west side of Bluff Street from the Blvd. northerly to 400 North to fill in areas that do not have adequate sidewalk along that side of the street.

Mayor McArthur commented the City's goal is to provide sidewalk along Bluff Street all the way to Sunset Blvd.

Mr. Bulloch explained that the City did not expect to receive funds for this project, and has not yet budgeted the matching funds.

A motion to approve the agreement was made by Council Member Whatcott and seconded by Council Member Orton. Mayor McArthur called for a vote, as follows:

Council Member Whatcott - aye
Council Member Orton - aye
Council Member Gardner - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

Mayor McArthur inquired about installation of sidewalk on the south side of Red Cliffs Drive to Deseret Industries.

Mr. Bulloch replied that this project is included in the budget and Steve Perry has been assigned the project.

GROUND LEASE:
Consider approval of a renewal of ground lease with Western Air Services at the old terminal building at the municipal airport.

Airport Manager David Ulane explained that this ground lease is an extension of a lease the City has had with Western Air since 1998. Western Air is a fixed base operator at the old terminal building. The term of the proposed renewal is for another four years at the same rate - $467 a month. He asked that approval of the lease be made retroactive to September 1 so that there would not be a lapse in the timeframe.

A motion was made by Council Member Gardner and seconded by Council Member Allen to approve the lease and make it retroactive to September 1, 2002. Mayor McArthur called for a vote, as follows:

Council Member Gardner - aye
Council Member Allen - aye
Council Member Whatcott - aye
Council Member Orton - aye

The vote was unanimous and the motion carried.

LAND LEASE FOR HANGAR:
Consider approval of a land lease for a hangar at the airport to Phillip Hall.

Airport Manager David Ulane explained that Dr. Hall proposes to lease a 4,500 sq. ft. lot on the southwest side of the airport to build a hangar for himself. A short term lease is recommended until December 21, 2007 due to the new airport. The lease contains a clause concerning the new airport, and the applicant is fully aware of this clause. Dr. Hall has acquired the old hangar structure from Aero West, and staff has emphasized that the skins on the hangar must be of an earth tone color to blend with the current surroundings. The lease rate is 10? a sq. ft.

A motion was made by Council Member Whatcott and seconded by Council Member Gardner to approve the lease. Mayor McArthur called for a vote, as follows:



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October 17, 2002
Page Eleven

Council Member Whatcott - aye
Council Member Gardner - aye
Council Member Orton - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.

USE AGREEMENT:
Consider approval of a use agreement for a helicopter flight training operation at the airport. Robin Venuti, applicant.

Airport Manager David Ulane explained that the applicant proposes to operate a helicopter flight training operation out of the Aero West hangar. The Airport Board recommends approval.

A motion was made by Council Member Gardner and seconded by Council Member Allen to approve the agreement. Mayor McArthur called for a vote, as follows:

Council Member Gardner - aye
Council Member Allen - aye
Council Member Whatcott - aye
Council Member Orton - aye

The vote was unanimous and the motion carried.

Council Member Orton inquired of Mr. Ulane if there were one or two self-serving fuel islands in operation at the airport.

Mr. Ulane replied there was just one for now.

AIRPORT SECURITY PROGRAM:
Mayor McArthur asked Mr. Ulane to explain the new security program at the airport.

Airport Manager David Ulane replied that recently implemented changes at the airport include a new X-ray machine, and an updated configuration for security. Federal security screeners will take over screening operations October 28 and will provide a new explosives detection machine. A mobile screening force will take over for three
weeks while 10-15 security personnel are trained in Salt Lake City on how to operate the equipment. Once they are trained, they will be permanently located here.

Council Member Whatcott inquired of Mr. Ulane his vision for the new airport.

Mr. Ulane replied that the FAA has rules on the hiring of engineers and consultants according to their qualifications, and then a price is negotiated. Consulting fees are hard to swallow, and will run from 15% to 20% on a project of this magnitude. He stated his vision of the project may change based on the EIS, but doing it a task at a time in any event is prudent.

DEED OF DEDICATION:
Consider approval of a deed of dedication for Meadowbrook Subdivision, Phase 1.

Public Works Director Larry Bulloch explained that this deed of dedication is a housekeeping item to accommodate the developer of the Meadowbrook Subdivision who went through the platting process without realizing that some lots lacked required frontage. Rather than redoing the entire platting process, staff has tried to be flexible and allow the developer to record a separate deed of dedication to make the plat complete.

A motion was made by Council Member Orton and seconded by Council Member Gardner to approve the deed of dedication. Mayor McArthur called for a vote, as follows:

Council Member Orton - aye
Council Member Gardner - aye
Council Member Whatcott - aye
Council Member Allen - aye

The vote was unanimous and the motion carried.



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October 17, 2002
Page Twelve

APPOINTMENTS:
Appointments to various boards and commissions of the City.

Mayor McArthur recommended that Les Syphus be appointed to serve as a member of the Board of Adjustment.

A motion was made by Council Member Allen and seconded by Council Member Gardner to appoint Les Syphus to the Board of Adjustment. Mayor McArthur called for a vote, as follows:

Council Member Allen - aye
Council Member Gardner - aye
Council Member Orton - aye
Council Member Whatcott - aye

The vote was unanimous and the motion carried.

APPROVAL OF MINUTES:
Consider approval of the minutes of the special City Council meeting held September 26, 2002.

A motion to approve the minutes, as amended, was made by Council Member Orton and seconded by Council Member Allen. Mayor McArthur called for a vote, as follows:

Council Member Orton - aye
Council Member Allen - aye
Council Member Whatcott - aye
Council Member Gardner - aye

The vote was unanimous and the motion carried.

Consider approval of the minutes of the regular City Council meeting held October 3, 2002.

A motion to approve the minutes as presented was made by Council Member Orton and seconded by Council Member Whatcott. Mayor McArthur called for a vote, as follows:

Council Member Orton - aye
Council Member Whatcott - aye
Council Member Allen - aye
Council Member Gardner - aye

The vote was unanimous and the motion carried.

ADJOURN TO EXECUTIVE SESSION:
A motion to adjourn to an executive session to discuss a possible sale of City property was made by Council Member Whatcott and seconded by Council Member Allen. Mayor McArthur called for a vote, as follows:

Council Member Whatcott - aye
Council Member Allen - aye
Council Member Gardner - aye
Council Member Orton - aye

The vote was unanimous and the motion carried.

RECONVENE:
A motion to reconvene was made by Council Member Allen and seconded by Council Member Whatcott. Mayor McArthur called for a vote, as follows:

Council Member Allen - aye
Council Member Whatcott - aye
Council Member Gardner - aye
Council Member Orton - aye

The vote was unanimous and the motion carried.

The meeting then adjourned.

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Gay Cragun, City Recorder